Overview
Office Services Representative Jobs in Wyoming, USA at Loffler Companies
Position: Office Services Representative I
The Office Services Representative I will be responsible for a wide range of functions at a client site. This can include, but not limited to, typical office functions such as copy/print work, mail, scanning, hospitality and reception. The Office Services Representative is tasked with meeting the client requirements as spelled out in the contract with Loffler Management Solutions.
Essential Duties and Responsibilities
- Fulfillment
- Pack and ready materials for shipment and distribution.
- Use client/Loffler designated control systems to ensure accuracy of job and inventory accuracy.
- Mail Services
- Receive, sort & deliver mail to client specifications.
- Prepare outgoing mail using client site mailing equipment.
- Be aware of and follow all US postal regulations.
- Copying/Printing
- Produce, finish, and deliver finished product based on end user request.
- Use Loffler provided and/or customer provided software to schedule and bill print/copy jobs.
- Understand and assist as needed in file editing and consulting in preparation for print.
- Scanning
- Scan originals into client designated locations.
- Properly process original document to client specifications.
- Maintain high levels of output and accuracy.
- Reception
- Answer phones, greet clients and visitors, and other duties as assigned.
- Hospitality
- Conference and event set up. Clean, stock and prep client meeting areas.
- Courier
- Delivery within and outside of client locations.
- Shipping & Receiving
- Use shipping systems (UPS, Fed Ex, etc) and client systems to receive and ship client items.
- Understand, stay updated on, and abide by the Employee Handbook as written.
Qualifications / Requirements
- Ability to work with minimal supervision.
- Works well under pressure and meets deadlines.
- Ability to work with detailed information accurately.
- Ability to communicate both written and orally.
- Basic proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and related software.
- Communication Skills – Written and Oral, Interpersonal, Customer Interface, Professionalism, Maturity.
- Leadership – Motivated, Good Judgment, Decisiveness.
- Organization & Planning – Organized, Administrative Skills, Flexibility.
- Candidates must possess a valid driver’s license, maintain an acceptable driving record, and provide proof of minimum auto insurance coverage as required by state law.
Education / Experience
- Minimum High School Diploma or Equivalent.
- Prior customer service experience preferred.
Supervisory Responsibilities
- May be called upon to train and develop skill sets to step into a supervisor or lead role.
Work Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment is usually minimal to moderate.
Compensation and Benefits
The posted range for this position represents a good faith estimate of the minimum and maximum starting compensation for this role. In addition to the base salary, we offer a comprehensive benefits package that includes health and dental insurance, retirement plans, and paid time off.
Loffler Companies is an Equal Opportunity Employer that is committed to diversity and inclusion in the workplace.
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Title: Office Services Representative
Company: Loffler Companies
Location: Wyoming, USA
Category:
