Overview
Office Services Coordinator Jobs in New York City, USA at Spencer Stuart
SSI (U.S.) Inc. d/b/a Spencer Stuart
Spencer Stuart is an equal opportunity and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.
Location
:
New York
Full/Part Time
:
Full time
Req : R4695
Position Summary
Spencer Stuart hosts many visitors from around our firm, as well as clients and candidates. Our goal is to present each person with a warm, professional and discreet experience. The Office Services Coordinator is the first voice, face and experience for many people within and outside of our firm, this individual must exude our brand promise.
Given the pace and volume of Spencer Stuart’s business, as well as the exposure to and interaction with senior executive and board level individuals, there is an expectation that we embrace and deliver seamless teamwork. The quality of service, communication and care must be at the pinnacle of hospitality and professionalism. The constant flow requires focus, precision and attention to detail.
In addition, the expectations of an elite professional services firm require creating a comfortable, nuanced and high-touch experience for each visitor.
The Office Services Coordinator will be responsible for answering, screening and managing all calls to the office’s main line and NA main switchboard (as requested), as well as managing all aspects of front desk operations and related tasks in a highly efficient manner, ensuring no detail is overlooked. This individual also will be responsible for providing administrative support to all members of the staff, as directed, to assist with workload balance within the office.
The successful candidate will serve as the local office ambassador, internally and externally, and demonstrate interest and participation in the overall successful operation of the office by exhibiting a high level of involvement in a team environment. A summary of the core personal attributes and requirements include, but are not limited to, the following:
- Exhibit a positive, professional and poised presence, both on the phone and in person.
- Demonstrate punctuality, reliability and dependability in attendance.
- Demonstrate flexibility with regard to required work hours.
- Possess a high degree of self-confidence in abilities, and exhibit a “can-do” attitude.
- Demonstrate proficient knowledge of all Microsoft Suite applications (Word, PowerPoint, Outlook, Excel).
- Demonstrate exceptional verbal and written communications skills, including grammar, language and editing skills.
- Possess a high level of maturity, integrity, honesty and adherence to the principles of confidentiality in all aspects of the individual’s professional duties.
- Possess superior organizational skills and a demonstrated ability to juggle multiple priorities in a fast-paced environment.
- Be a motivated self-starter who can work extremely well under pressure and who is capable of disciplined, independent thinking and exercising excellent judgment with little or no direction.
The base compensation range for this position is $65-70k per year. The actual base compensation offered within this range will be dependent on the individual’s skills, experiences, and qualifications. This position will be eligible to participate in our annual discretionary bonus program.
Spencer Stuart also offers a competitive benefits package, which includes:
- Retirement savings plan with discretionary profit sharing contribution and employer match;
- PTO (minimum 15 days per year, increases with tenure), paid sick time (10 days per year), company holidays (12 days per year), and paid leaves of absence when applicable;
- Comprehensive health benefits, including medical, dental, and vision insurance, and healthcare flexible spending account;
- Life Insurance, and short-term and long-term disability insurance;
- Wellness benefits, including an employee assistance program, virtual mental health program, and mindfulness program; and
- Voluntary benefit options, including supplemental life insurance, identity theft protection, and whole life insurance with long-term care and critical illness coverage
Key Relationships
Reports to
Other key relationships
Key Responsibilities
- Answer/handle all main switchboard calls in a timely and efficient manner.
- Greet/welcome all clients, candidates and visitors, offer a beverage and escort individuals to the appropriate location within the office.
- Coordinate and allocate all internal and external office room reservations for our flexible workplace. Use judgment and influence to accommodate all of our on-demand needs.
- Be an active participant in creating the office culture by sharing, collecting and administering ideas for a positive workspace that embodies the company culture.
- Actively participate in cross-office collaboration with other Office Services Coordinators to create consistency and share best practices.
- Assist in all areas of coordination for office events, client meetings and…
Title: Office Services Coordinator
Company: Spencer Stuart
Location: New York City, USA
Category:
