Overview
Office Marketing Coordinator Jobs in Arlington, MA at Gibson Sotheby’s International Realty
We are seeking an energetic, resourceful self-starter for our Office Marketing Coordinator position. This role operates in a fast-paced, dynamic environment and requires someone who can confidently navigate multiple personalities, varying work styles, and shifting priorities with ease. Strong time management, clear communication, and a consistent customer service mindset are essential. The right candidate is tech-savvy, quick to learn new platforms, and able to manage the listing marketing process while supporting the day-to-day operational needs of the office with a high level of responsiveness and professionalism.
An excellent Office Marketing Coordinator is organized, solutions-oriented, and highly responsive, with exceptional communication skills. This individual takes initiative, adapts quickly, and consistently approaches both agents and clients with a customer-first mindset. The goal is to ensure office operations run seamlessly while delivering a high level of service and support.
The Office Marketing Coordinator will report directly to the Director of Administration and work closely with a team of Real Estate Sales Associates and the broader leadership team.
Responsibilities include but are not limited to:
- Performing reception and initial client support.
- Assisting in integrating new agents into the office.
- Acting as the liaison between the client and the agent.
- Acting as the liaison between the agents and the GSIR leadership, operations, marketing, and accounting teams.
- Providing administrative support: ordering supplies, making sure all real estate legal forms and brochures are stocked in the office, and depositing checks when needed.
- Interfacing with phone, printer and computer vendors as needed.
- Maintain familiarity with company and brand intranet content updates and guide agents to appropriate resources.
- Monitoring and completing all marketing requests.
- Creating, revising, and proofreading marketing collateral for office agents / new listings.
- Use existing templates within online design software and brand guidelines to produce marketing collateral.
- Ability to edit templates and content within prescribed e-marketing tools
We are looking for someone who is detail oriented, an independent thinker, a team player, and excited to learn. We are an energetic fast paced group of entrepreneurial, solution focused individuals. A professional presence and great social skills are needed to be successful in this position.
This is a full-time position, Monday through Friday from 9:00 AM to 5:00 PM in our Arlington office
Skills and Qualifications:
- Proven experience as office coordinator or in a similar role
- Real estate experience is a plus
- Exemplary Organization, Planning and Time Management Skills
- Customer service orientation – going above and beyond to support the needs of the customer
- Excellent verbal and written communication skills
- An eye for detail/proofing, design, and understanding of branding
- Strong administrative skills including supply management
- Ability to multitask, prioritize and be flexible with changing business needs in a team environment
- Working knowledge of office equipment
- Advanced proficiency in Apple products
- Technology skills and the ability to assist agents with our robust collection of platforms is required
- Reliable with patience and professionalism
Work Remotely
- No
Pay: From $54,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
Experience:
- Administrative experience: 1 year (Preferred)
Work Location: In person
Title: Office Marketing Coordinator
Company: Gibson Sotheby’s International Realty
Location: Arlington, MA
