Overview
Office Manager/Executive Assistant to Management Jobs in Johannesburg, South Africa at People Dimension
- Oversee daily office operations and address facility-related issues.
- Manage office supplies inventory and place orders as necessary.
- Coordinate with IT, cleaning, and security services to maintain office environment.
- Assistant to the Executive Assistant:
Aid the Executive Assistant in managing the executive’s schedule and communications. - Help organize and prepare materials for meetings and presentations.
- Assist in coordinating travel arrangements and processing expense reports.
- Organise all catering and stationery for the training sessions.
- Adding public holidays into the Teams calendar.
- Setting up new employees with email, adding to email groups, access to the One Drive, laptop, screens, keyboard, mouse, bags and all stationery.
- Arranging branded stationery and clothing.
- Ensuring office is always locked and alarmed.
- All travel for employees (Flights, accommodation, rental cars, check-ins, documents for travelling, budgets etc.)
- Sorting company car issues/services/ licensing/ car wash etc.
- Sorting, cleaning and monitoring storerooms.
- Sorting any technical issues in the office.
- Liaising with Oryx for out of office messages, office equipment, technical issues, new emails & packages, setting up printers, any IT related issues.
- Arranging employee signatures on emails.
- Arranging parking, remotes and access cards for employees in the JHB office.
Assistant to Johannesburg management
- Support management in preparing of certain ad hoc documentation.
- Assist in the preparation of presentations and proposals.
- Handle correspondence and follow-ups with clients.
- Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Assist in the delivery of trade documentation to local offices/banks/service providers in Gauteng.
- Collection/delivery of physical product samples to Laboratories in Gauteng.
Receptionist Duties
- Greet visitors and ensure reception area is welcoming and presentable.
- Manage all incoming calls, redirecting inquiries to appropriate departments as necessary.
- Answer, screen, and forward incoming phone calls while providing basic information when needed.
- Update calendars and schedule meetings. Arrange travel and accommodations for staff as needed.
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Title: Office Manager/Executive Assistant to Management
Company: People Dimension
Location: Johannesburg, South Africa
Category:
