Overview
Office Manager / Bookkeeper Jobs in Costa Mesa at Elevated Building Group Inc.
Job Summary
We are seeking a dynamic and highly organized Office Manager / Bookkeeper to join our team! In this vital role, you will oversee daily office operations, ensure smooth administrative workflows, and manage bookkeeping responsibilities with precision. Your energetic approach and strong organizational skills will help create an efficient, welcoming environment for staff and clients alike. Bilingual abilities are a plus, enabling effective communication with diverse teams and customers. This position offers an exciting opportunity to contribute to a thriving organization while honing your administrative and financial expertise.
Duties
- Manage front desk operations, including greeting visitors, handling multi-line phone systems, and providing exceptional customer service
- Oversee office supplies inventory, order necessary materials, and maintain a clean, organized workspace
- Perform data entry and maintain accurate records using QuickBooks, Microsoft Office, Google Workspace, and other office software
- Handle bookkeeping tasks such as invoicing, expense tracking, bank reconciliations, and financial reporting
- Coordinate calendar management for staff schedules, appointments, and meetings with strong attention to detail
- Assist with clerical duties including filing, proofreading documents, and managing correspondence
- Provide administrative support as a personal assistant when needed, including travel arrangements and document preparation
- Maintain phone etiquette standards while managing inquiries via phone or email with professionalism and efficiency
Experience
- Proven office management experience with a solid background in administrative roles or clerical work
- Demonstrated proficiency in QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook)
- Strong computer literacy with familiarity in Google Workspace applications such as Gmail, Calendar, and Drive
- Previous experience in bookkeeping or financial recordkeeping is highly desirable
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Bilingual communication skills are preferred to support diverse client and team interactions
- Experience working as a dental or medical receptionist or in customer support roles enhances suitability for this position
Join us to be part of a vibrant team where your organizational talents and financial acumen will make a real impact! We value energetic professionals who thrive on creating efficient workflows while delivering top-tier customer service. This paid position offers an engaging environment where your skills will grow alongside our organization’s success.
Pay: $75,000.00 – $100,000.00 per year
Work Location: In person
Title: Office Manager / Bookkeeper
Company: Elevated Building Group Inc.
Location: Costa Mesa
