Overview
Office Manager / Bookkeeper Jobs in Miami at Flight Equipment
<Overview>
Join our dynamic organization as an Office Manager / Bookkeeper, where you’ll play a vital role in ensuring smooth daily operations and financial accuracy. This energetic position combines administrative leadership with meticulous bookkeeping, offering a rewarding opportunity to manage office functions, oversee vendor relationships, and support team coordination. Your proactive approach will keep our office running efficiently while maintaining precise financial records, fostering a positive and productive work environment.
<Duties>
- Oversee daily office operations, including front desk management, multi-line phone systems, and calendar scheduling to ensure seamless communication and organization.
- Manage vendor relationships by coordinating orders, negotiating terms, and maintaining service quality to support office needs.
- Supervise administrative staff and provide training & development opportunities to foster a motivated and skilled team.
- Handle bookkeeping responsibilities using QuickBooks or similar accounting software, including invoicing, expense tracking, payroll processing, and bank reconciliations.
- Maintain accurate financial records through diligent filing, data entry, and regular audits to ensure compliance and transparency.
- Assist with human resources functions such as onboarding new employees, managing employee files, and supporting HR policies.
- Coordinate special events or meetings through event planning skills to promote team engagement and professional development.
<Experience>
- Proven supervisory experience in an office or administrative environment with demonstrated leadership skills.
- Strong proficiency in QuickBooks for bookkeeping tasks such as payroll management, budgeting, invoicing, and expense tracking.
- Extensive office experience including clerical tasks like filing, data entry, and front desk responsibilities.
- Excellent communication skills with the ability to handle phone etiquette professionally across multi-line systems.
- Exceptional organizational skills for schedule management, calendar coordination, and document filing.
- Experience in medical office management or healthcare settings is a plus but not required.
- Prior experience in event planning or vendor management is highly desirable to support organizational growth initiatives. This energetic role offers an exciting opportunity to blend administrative prowess with financial expertise in a vibrant workplace environment. We are committed to supporting your professional growth while fostering a collaborative team atmosphere that values your contributions every day!
Job Type: Full-time
Pay: $49,280.14 – $59,348.13 per year
Work Location: In person
Title: Office Manager / Bookkeeper
Company: Flight Equipment
Location: Miami
