Overview
Office Manager/Administrative Assistant Jobs in Waldorf at Bayview United Homecare Services
Job Overview
We are seeking a dynamic and highly organized Office Manager/Administrative Assistant to join our team! This vital role combines office management with administrative support, ensuring smooth daily operations and exceptional customer service in supporting both our clients and caregivers. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will be the backbone of our office, managing clerical tasks, coordinating schedules, and supporting team members to foster a productive and welcoming environment. This is a great opportunity for someone who enjoys working in a fast-paced, people-centered environment and wants to grow within the home care industry.
Key Responsibilities
Office Administration
- Handle multi-line phone system, directing calls efficiently and courteously
- Maintain organized filing systems, including physical files and digital records using Google Workspace and Microsoft Office tools
- Perform data entry, proofread documents, and ensure accuracy in all administrative tasks
- Oversee calendar management for staff appointments/meetings and client consultations/nursing assessments
- Provide exceptional customer service by addressing verbal and written inquiries promptly and professionally
- Assist with clerical duties such as filing, photocopying, and preparing correspondence
Caregiver Onboarding & HR Support
- Assist with onboarding new caregivers (paperwork, document collection, compliance tracking)
- Ensure all employee files are complete and up to date
- Support interview process and occasionally participate in interviews
- Provide support to caregivers regarding schedules, questions, and concerns
Client Intake Coordination
- Communicate with clients and families regarding services and updates
- Conduct in-home consultations with potential clients
- Enter personalized care plans in the software system
- Participate in community outreach, engagement and networking events
Qualifications
- Possess a high school diploma or equivalent
- Proven experience in home care, healthcare, or office administration with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Strong typing skills with attention to detail for proofreading and data entry tasks
- Exceptional organizational skills with the ability to prioritize effectively and manage time well
- Demonstrated ability to multitask efficiently while maintaining professionalism under pressure
- Excellent phone etiquette with experience managing multi-line phone systems
What We Offer
- Competitive hourly pay
- Flexible scheduling
- Opportunity for growth within a rapidly expanding agency
- Supportive, mission-driven team environment
Join us in creating a positive work environment where your organizational talents shine! This role offers the chance to grow your career in office administration while making a meaningful impact every day. We value dedication, enthusiasm, and a proactive attitude. If this sounds like you, we look forward to receiving your application. In your application, please include a brief paragraph explaining your experience working with clients or caregivers and why you are interested in this role.
Pay: $20.00 – $22.00 per hour
Work Location: In person
Title: Office Manager/Administrative Assistant
Company: Bayview United Homecare Services
Location: Waldorf
