Overview
Office Manager Jobs in Pomona, CA at California Surgical Specialists
Job Overview
We are seeking an energetic and highly organized Office Manager to oversee daily office operations and ensure a smooth, efficient workplace environment. This vital role involves managing administrative tasks, coordinating communication, and supporting staff to foster productivity and professionalism. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for creating a welcoming office atmosphere. This paid position offers an exciting opportunity to lead office functions while contributing to the overall success of our team.
Duties
- Manage front desk operations, including greeting visitors and handling inquiries with professionalism and courtesy
- Operate multi-line phone systems, answer calls promptly, and direct them appropriately using proper phone etiquette
- Oversee calendar management for meetings, appointments, and events, ensuring schedules are coordinated efficiently
- Maintain accurate data entry records using Microsoft Office, Google Workspace, and other relevant software tools
- Handle clerical responsibilities such as filing, proofreading documents, and managing correspondence to support administrative functions
- Support bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices
- Provide customer service support by addressing client needs promptly and professionally, ensuring positive interactions at all times
Qualifications
- +5 years of proven experience in office management or administrative roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with QuickBooks or other bookkeeping software is highly desirable
- Excellent computer literacy with the ability to manage multiple tasks efficiently
- Strong phone etiquette skills with experience operating multi-line phone systems and handling front desk responsibilities
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members
Join us as an Office Manager and become a key contributor to creating an organized, welcoming environment where teamwork thrives!
Pay: $26.00 – $34.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Experience:
- Medical office management: 4 years (Required)
Work Location: In person
Title: Office Manager
Company: California Surgical Specialists
Location: Pomona, CA
