Overview
Office Manager Jobs in West Palm Beach at Beast Coast Hardscapes
About Us
Beast Coast Hardscapes is a fast-growing premium hardscape and outdoor construction company specializing in driveways, patios, pool decks, turf, and custom outdoor living spaces. We pride ourselves on clean execution, strong communication, and doing things once—done right.
We’re looking for a reliable, detail-oriented Office Administrator to help run the day-to-day operations and keep the business organized as we scale.
Responsibilities
- Answer and manage incoming phone calls and emails
- Respond to new leads promptly and follow up with existing leads
- Schedule consultations, site visits, and project start dates
- Coordinate calendars for ownership, project managers, and crews
- Handle permitting and paperwork with cities, HOAs, and counties
- Track permit statuses and ensure compliance timelines are met
- Maintain customer files, contracts, and project documentation
- Assist with invoicing, deposits, and basic administrative tracking
- Communicate with clients regarding scheduling, updates, and next steps
- Support ownership with daily administrative and operational tasks
- Help improve systems, organization, and workflow as the company grows
Qualifications
- Previous experience in office administration, construction admin, or customer service preferred
- Strong phone presence and professional communication skills
- Highly organized, detail-oriented, and reliable
- Comfortable juggling multiple tasks in a fast-paced environment
- Experience with scheduling, CRM systems, or QuickBooks/Jobber is a plus
- Knowledge of permitting, HOAs, or construction paperwork is a bonus (not required)
- Self-starter with a positive attitude and problem-solving mindset
What We Offer
- Competitive pay based on experience
- Opportunity to grow with a rapidly expanding company
- Direct involvement in high-end construction projects
- Supportive team environment with clear expectations
- Long-term position for the right person
Job Type: Full-time
Pay: $22.00 – $26.00 per hour
Work Location: In person
Title: Office Manager
Company: Beast Coast Hardscapes
Location: West Palm Beach
