Overview
Office Coordinator / Administrative Assistant Jobs in Ocean Springs at Weinberg Engineering
About the Role
We are a growing engineering firm looking for a reliable, organized Office Coordinator to help keep day-to-day operations running smoothly. This role is a key support position for our engineering team and will be involved in a mix of administrative and project coordination tasks.
Responsibilities
- Answer and manage incoming phone calls and emails in a professional manner
- Prepare, send, and track invoices and assist with billing
- Keep project status updated and organized across multiple jobs
- Assist with submitting plans and documents to jurisdictions through online permit portals
- Maintain digital files, records, and project documentation
- Help coordinate schedules, deadlines, and general office workflow
- Support the engineering and design team with miscellaneous administrative tasks as needed
What We’re Looking For
- Strong organizational skills and attention to detail
- Clear and professional communication (phone and email)
- Ability to manage multiple tasks and prioritize effectively
- Comfortable learning new systems and online portals
- Self-starter who can take initiative and follow through
Preferred (but not required)
- Experience in an engineering, construction, or architecture-related office
- Familiarity with permitting or submittal processes
- Basic bookkeeping or invoicing experience
Why This Role Matters
This position plays an important role in keeping projects moving and supporting the team. The right person will help create structure, improve efficiency, and provide a great experience for our clients.
To Apply
Please send your resume and a brief note about your experience and interest in the position.
Pay: $18.00 – $22.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
Title: Office Coordinator / Administrative Assistant
Company: Weinberg Engineering
Location: Ocean Springs
