Overview
Office Coordinator Jobs in Cranberry Township, PA at USA Talent Solutions
Title: Office Coordinator
Company: USA Talent Solutions
Location: Cranberry Township, PA
Job Title: Office Coordinator
Location: Cranberry TWP. (on-site)
Pay: Up to $25/hr
Our client, a successful and rapidly growing roofing company, is seeking a highly organized and proactive Office Coordinator to join their dynamic team!
RESPONSIBILITIES & DUTIES:
- Onboard new hires, assisting them on company processes and systems. (Acculynx and job packets)
- Answer phones and pre-screen phone calls based on a series of questions, and record in Acculynx.
- Manage and maintain the team's calendars, scheduling appointments, aiding as a liaison between customers and team members.
- Create work orders, assisting the field operations team
- Prepare and distribute reports, presentations, and other documents.
- Send gift cards, thank you cards, and any other marketing material as needed.
- Handle incoming calls, emails, and other communications, acting as a point of contact.
- Input data into the Acculynx software system, sending and recording invoices.
- Organize and maintain office files and records.
- Report to ownership daily with tasks performed.
- Assist with project management tasks, including tracking deadlines and coordinating with different teams.
- Support the planning and execution of company events and weekly meetings.
- Assist with coordinating schedules for field supervisors/estimators.
- Communicate with potential customers about changes to quote/inspection scheduling.
- Create customer invoices and warranty packages and coordinate payment/job inspections.
- Assist with ordering office supplies.
- Maintain knowledge of industry standards and regulations.
SKILLS AND REQUIREMENTS:
- Prior experience working at a construction or roofing company as an Administrative Assistant, Office Coordinator, or similar role is required.
- 3+ years in a similar role
- Exceptional communication skills—professional, courteous, and able to interact with customers, field staff, and leadership.
- Experience supporting field operations, estimators, or service teams is highly preferred.
- Ability to learn industry terminology, processes, and requirements quickly.
- Ability to handle a high volume of calls and emails while maintaining professionalism and composure.
- Dependable, punctual, and committed to providing excellent internal and external customer service.
