Overview
Office Assistant / Project Coordinator Jobs in Bowie, TX at B2 Medical
Overview
We are seeking a dynamic and organized Office Assistant / Project Coordinator to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is passionate about supporting office operations and project management. As a vital part of our organization, you will ensure smooth daily operations, coordinate projects efficiently, and provide exceptional administrative support. Your proactive approach and excellent communication skills will help foster a productive and welcoming workplace.
Duties
- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
- Oversee office management tasks such as filing, data entry, maintaining supplies, and organizing documents to ensure an efficient workspace.
- Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing, expense tracking, and basic financial recordkeeping.
- Assist with calendar management and scheduling for team members and project deadlines to optimize time management.
- Coordinate project activities by tracking progress, preparing reports, proofreading documents, and ensuring timely completion of tasks.
- Provide customer support through clear communication, addressing inquiries promptly, and maintaining positive relationships with clients and vendors.
- Utilize computer skills across Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and other relevant software to produce professional documents and presentations.
Qualifications
- Proven office experience with strong clerical and administrative skills.
- Familiarity with multi-line phone systems, front desk operations, and office management procedures.
- Experience with bookkeeping software such as QuickBooks is highly desirable.
- Bilingual abilities are a plus to support diverse client interactions.
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
- Proficiency in computer literacy including typing speed, data entry accuracy, proofreading, and Microsoft Office applications.
- Strong customer service orientation coupled with professional phone etiquette.
- Demonstrated ability to handle confidential information discreetly while managing multiple projects simultaneously.
- Personal assistant or calendar management experience is advantageous to coordinate schedules efficiently.
Join us in this exciting role where your organizational talents will make a real impact! We value proactive individuals who are eager to contribute their skills in a vibrant workplace dedicated to excellence and teamwork. All positions are paid roles committed to fostering growth and success for every team member!
Pay: From $15.00 per hour
Work Location: In person
Title: Office Assistant / Project Coordinator
Company: B2 Medical
Location: Bowie, TX
