Office Assistant and Scheduler

Office Assistant/Scheduler

Full‑Time | State College, PA

We’re looking for a friendly, organized, and reliable Office Assistant & Scheduler to join our home‑care team. If you enjoy helping people, keeping things running smoothly, and working in a fast‑paced environment, this role is a great fit.

What You’ll Do

• Coordinate Schedules for caregivers based on skills, availability, and client needs

• Keep real‑time schedules updated and accurate

• Call clients weekly to check in and support continuity of care

• Complete Home Consultations and Meet & Greets (virtual or in‑home)

• Communicate quickly about open shifts, schedule changes, and updates

• Monitor EVV logs and correct issues for payroll and billing

• Document all client and caregiver interactions

• Respond calmly to urgent scheduling needs

• Answer phones, greet visitors, and support daily office operations

• Handle filing, scanning, mail, and general administrative tasks

• Maintain organized office systems and order supplies

• Participate in rotating after‑hours on‑call coverage

What We’re Looking For

• High school diploma required

• 2+ years of office experience (home care or healthcare preferred)

• Strong communication skills — written and verbal

• Proficiency with Microsoft Office and scheduling software

• Reliable transportation

• Ability to multitask, stay organized, and problem‑solve

• Professional, positive attitude

• Ability to pass all background checks

Physical Requirements

• Lift/push/pull up to 10 lbs

• Sit, stand, bend, reach, walk, and climb stairs as needed

• Able to see and hear (with or without assistive devices)

Why You’ll Love Working With Us

• Supportive team environment

• Meaningful work that directly impacts clients and caregivers

• Opportunity to grow within the company

• A role where your organization and communication skills truly matter