Overview
Office Assistant Jobs in Manassas, VA at Superior Janitorial Services Inc
Job Overview
Superior Janitorial Services, Inc. is a leading provider of high-quality commercial janitorial services throughout Washington, D.C., Maryland, and Virginia. We are seeking a motivated, detail-oriented Office Assistant to join our growing team.
In this key role, you will help ensure the smooth day-to-day operation of our office by supporting administrative tasks, assisting with client communications, and coordinating with our field supervisors. The ideal candidate is organized, proactive, and enjoys working in a fast-paced environment while providing excellent customer service.
Key Responsibilities
- Respond to phone, email, and text inquiries regarding cleaning services, project requests, and general company information
- Manage calendars, schedule and dispatch jobs and services
- Maintain organized digital and physical records through data entry, filing, and document management using Google Workspace and Microsoft Office
- Perform administrative tasks including proofreading documents, managing correspondence, and preparing accounts receivable and expense reports
- Assist with basic bookkeeping functions using QuickBooks
- Provide professional customer service to clients, vendors, and employees by responding to questions and support requests
- Order and track office supplies, uniforms, and janitorial equipment for job sites
- Assist with employee onboarding processes and help prepare payroll and subcontractor payment documentation
- Collaborate with area supervisors to support projects and help prepare pricing proposals for prospective clients
Qualifications & Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Strong organizational and multitasking skills with the ability to prioritize in a fast-paced environment
- Experience with office administration tasks such as filing, data entry, and document preparation
- Familiarity with QuickBooks or other bookkeeping software is a plus
- Excellent written and verbal communication skills
- Strong attention to detail and time management skills
- Knowledge of professional phone and email etiquette
- Bilingual (English/Spanish) candidates are highly encouraged to apply to support our diverse workforce and client base
- Previous administrative or clerical experience preferred
Pay
$18–$21 per hour depending on experience
Join a growing company where your organizational skills help keep daily operations running smoothly.
Apply today!
Pay: $18.00 – $21.00 per hour
Experience:
- Clerical: 1 year (Preferred)
Language:
- Spanish (Required)
Shift availability:
- Day Shift (Required)
- Night Shift (Preferred)
Ability to Commute:
- Manassas, VA 20109 (Required)
Work Location: In person
Title: Office Assistant
Company: Superior Janitorial Services Inc
Location: Manassas, VA
