Overview
Office Assistant Jobs in Honesdale, PA at Spencer Printing
Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment, providing exceptional administrative support, and delivering outstanding customer service. The ideal candidate will be proactive, detail-oriented, and possess a strong ability to manage multiple tasks efficiently. As an Office Assistant, you will play a key role in maintaining office management systems, supporting daily operations, and creating a welcoming atmosphere for clients and staff alike.
Duties
- Greet visitors at the front desk with professionalism and warmth, managing multi-line phone systems with excellent phone etiquette.
- Handle incoming calls, direct inquiries, and provide prompt customer support to ensure positive interactions.
- Manage calendar appointments, schedule meetings, and coordinate office events using Google Workspace and Microsoft Office tools.
- Perform data entry, filing, and document proofreading to maintain accurate records and organized files.
- Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking.
- Assist with office management duties such as supply inventory control, mail distribution, and maintaining cleanliness of common areas.
- Provide clerical support including typing correspondence, preparing reports, and managing office equipment efficiently.
Qualifications
- Proven experience in an office environment with strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Familiarity with QuickBooks or other bookkeeping software is preferred.
- Excellent communication skills in both English and bilingual capabilities are highly desirable.
- Previous experience as a front desk receptionist or medical/dental receptionist is a plus.
- Strong computer literacy with the ability to perform data entry, proofreading, and file management accurately.
- Demonstrated ability to prioritize tasks effectively using time management skills.
- Experience with multi-line phone systems, calendar management, and customer service excellence is essential. Join us as an Office Assistant where your organizational talents will shine! We value proactive individuals who thrive in fast-paced environments and are eager to contribute to our team’s success. This paid position offers an exciting opportunity to develop your administrative expertise while supporting a vibrant workplace culture!
Pay: $15.00 – $17.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Office Assistant
Company: Spencer Printing
Location: Honesdale, PA
