Overview
Office Assistant Jobs in Puyallup, USA at The HR Source
Washington, United States | Posted on 04/17/2026
- Education Requirements High School Diploma
Job Description
Our client is a full-service construction and facilities management company with more than 30 years of continuous operation providing high-quality services to government, commercial, and residential clients, operating with a strong commitment to integrity, performance management, and customer service.
Position Summary
We are seeking a high energy, proactive, reliable, and professional Office Assistant to support daily administrative operations. This individual will serve as the primary point of contact for incoming calls and visitors, provide direct administrative support, and help ensure the office runs smoothly and efficiently.
Key Responsibilities
Administrative & Front Office Support
Answer and route incoming phone calls in a courteous and professional manner.
Greet visitors and manage front office communications.
Receive, distribute, and track incoming and outgoing mail and deliveries.
Maintain organized electronic and paper filing systems.
Back Office Support
Manage and maintain the CEO’s calendar, including scheduling meetings and reminders.
Coordinate appointments, internal meetings, and limited travel logistics.
Assist with preparation of documents, email correspondence, and reports as requested.
Maintain confidentiality and always exercise discretion.
Office Operations & Supply Management
Monitor office supply levels and place orders as needed to ensure uninterrupted operations.
Track vendors and coordinate supply deliveries and service calls.
Maintain a clean, professional, and organized office environment.
General Office & Team Support
Assist HR and finance teams with administrative tasks such as document preparation, onboarding support, filing and tracking paperwork.
Support project managers and leadership with administrative needs when requested.
Perform other administrative duties as assigned to support company operations.
Qualifications & Skills
Minimum 3 – 5 years of administrative, office assistant, or receptionist experience.
Strong organizational and time-management skills.
Excellent verbal and written communication skills (bi-lingual recommended).
Proficiency with Microsoft Office (Outlook, Word, Excel).
Professional demeanor with strong customer service orientation.
Ability to multitask, prioritize, and work independently.
Experience supporting executive leadership is a plus.
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Title: Office Assistant
Company: The HR Source
Location: Puyallup, USA
Category:
