Overview
Office Assistant Jobs in Houston, TX at Robert Half
Title: Office Assistant
Company: Robert Half
Location: Houston, TX
We are looking for a highly organized and detail-oriented Office Assistant to join our team in Houston, Texas. In this Contract to permanent position, you will play a critical role in supporting the vehicle maintenance team by ensuring regulatory compliance and maintaining accurate documentation. This position offers an excellent opportunity to contribute to a dynamic environment within the transportation industry.
Responsibilities:
• Review and verify vehicle-related documents, including insurance, registration, and maintenance records, to ensure compliance with Department of Transportation regulations.
• Communicate with station teams to collect and follow up on missing or incomplete electronic forms and paperwork.
• Organize and maintain both digital and physical filing systems, ensuring all records are easily accessible and up to date.
• Perform accurate data entry and keep records current to support compliance efforts.
• Prepare detailed compliance reports and assist with regulatory audits as needed.
• Utilize Microsoft Office Suite, including Outlook, Excel, and Word, for communication and documentation purposes.
• Act as a liaison between the maintenance, regulatory, and operations teams to streamline processes and ensure smooth communication.
• Scan, copy, and file documents as required to support clerical and administrative tasks.
• Previous experience in an administrative or office support role, ideally within transportation, logistics, or regulatory compliance environments.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong skills in data entry, document scanning, and file management.
• Exceptional attention to detail with the ability to identify and resolve discrepancies in documentation.
• Excellent verbal and written communication skills to effectively interact with team members and stakeholders.
• Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
• Willingness to work fully onsite, Monday to Friday, adhering to a set schedule.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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