Overview
Office Assistant Jobs in Paarl, South Africa at MNA Recruitment (Pty) Ltd
A Leading Pharmaceutical Company based in Western Cape is seeking an Office Assistant to join their organization.
Job Purpose:
The Office Assistant will organize and coordinate office administration and procedures to ensure organizational effectiveness, efficiency, and safety. The Office Assistant is responsible for developing intra-office communication protocols, streamlining administrative procedures, and inventory control. Also handling a wide range of administrative duties and executive support. Assist the Financial function with creditor’s clerk duties and coordinate events
Key Duties & Responsibilities:
Organized and embrace administrative challenges of supporting an office of diverse people:
- Organise and schedule meetings and appointments
- Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy
- Manage agendas, travel plans, and appointments for senior management
- Manage emails, letters, packages, phone calls and other forms of correspondence
- Track and replace office supplies and necessary
- Submit reports and prepare proposals and presentations as needed
- Prepare operational reports and schedules to ensure sufficiency
- Review and approve office supply acquisitions
- Participate actively in the planning and execution of company events
- Coordinate with IT department on all office equipment
Finance Responsibilities:
- Responsible for Creditors payments, invoicing and recording of financial transactions
- Ensure payments are made to comply within the set standards
- Ensure transactions are properly recorded and captured
- Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description, and price.
- Ensure requisitions, purchase orders and invoices are properly authorized and are in accordance with the appropriate levels of authority.
- Ensure invoices related to contracts agree to the contract.
Minimum Requirements
- Diploma in Office Administration or relevant experience
- Strong organizational and planning skills
- Knowledge of accounting, data, and administrative management practices and procedures
- Knowledge of business and management principles
Candidates that meet the criteria may submit their applications via this portal or via vacancy link on
Should you receive no feedback within 7 days, please accept your application as unsuccessful.
Title: Office Assistant
Company: MNA Recruitment (Pty) Ltd
Location: Paarl, South Africa
Category:
