Overview
Office Administrator / Transaction Coordinator, Real Estate Brokerage Jobs in Gig Harbor at Realty One Group Turn Key
Summary
You are the welcoming face of the brokerage and the operational backbone behind it. You are responsible for keeping the office running, supporting agents, and maintaining a professional, organized, and polished environment for agents, clients, and vendors. This role requires a high level of independence and self-direction. You will be expected to manage your time, stay on task, and identify what needs attention without constant oversight.
You will be trained and supported, but you must be able to apply what you learn and move work forward without waiting for step-by-step direction. A Washington real estate license is strongly preferred, and for the right candidate, this role can expand into transaction coordination and compliance support. You must be comfortable working across multiple systems, learning quickly, and executing accurately. Strong, real-world computer skills are required.
Qualifications
- High school diploma or equivalent
- Washington Real Estate license preferred. Transaction coordination experience a plus
- Proficiency with Google Workspace and the ability to work across multiple platforms daily
- Experience with real estate systems such as NWMLS, SkySlope, CRM platforms, or similar
- Ability to learn new systems quickly and apply them effectively
- Strong organization and time management with the ability to manage multiple deadlines
- High attention to detail and accuracy
- Clear, professional communication skills
- Ability to work independently and follow through on assigned and self-directed tasks
- Self-motivated with the ability to identify gaps and take initiative
- Prior administrative or office experience preferred
Key Responsibilities
Office Operations and Front Desk
- Serve as the primary point of contact for clients, agents, and vendors, providing a consistent and professional first impression
- Manage incoming calls, visitors, mail, and office logistics
- Maintain a clean, organized, and professional office environment
Agent and Administrative Support
- Provide direct administrative support to agents and brokerage leadership
- Support and execute onboarding, including system setup, documentation, and milestone tracking
- Maintain accurate internal records and ensure consistency across systems
Operations and Organization
- Coordinate internal logistics, scheduling, and office processes
- Maintain organization across systems, files, and shared resources
- Ensure consistency and follow-through across day-to-day operations
Recruiting and Growth Support
- Assist with scheduling interviews, onboarding logistics, and maintaining applicant records
- Maintain recruiting records and internal rosters
Additional Responsibilities
- Perform other administrative and operational tasks as needed to support the brokerage
Optional Growth Opportunity: Transaction Coordination
For candidates with a Washington real estate license and the appropriate skillset, this role may expand to include transaction coordination responsibilities. This can include managing transaction files, tracking deadlines, supporting compliance, and coordinating communication with agents, clients, escrow, and vendors.
Work Environment
This position is based in the Gig Harbor office, a smaller satellite location. While the physical office is typically quiet with limited walk-in traffic, the role supports the full brokerage and involves a steady flow of work, communication, and coordination. You will often be working independently and must be comfortable managing responsibilities without direct supervision while staying responsive to agents, clients, and leadership across the brokerage.
Work Style Expectations
You are expected to manage your workload effectively, maintain accuracy, meet deadlines, and keep assigned tasks current within established systems and timelines. You should be proactive in identifying priorities and addressing tasks as they arise, rather than waiting for direction. This role requires the ability to work independently for extended periods while maintaining consistent productivity and responsiveness.
Equal Opportunity
We are an equal opportunity employer and consider applicants without regard to race, color, religion, sex, national origin, disability, or other protected status.
Job Type: Part-time
Pay: $21.00 – $24.00 per hour
People with a criminal record are encouraged to apply
Work Location: In person
Title: Office Administrator / Transaction Coordinator, Real Estate Brokerage
Company: Realty One Group Turn Key
Location: Gig Harbor
