Overview
Office Administrator/Personal Assistant – 2 years experience required Jobs in Woodland Hills, CA at Electrical Contractor
Job Summary
We are an electrical contracting company specializing in residential, commercial, and industrial projects. We take pride in delivering high-quality work with honesty, efficiency, and attention to detail. As our business continues to expand, we’re looking for a highly organized and proactive Office Administrator/Personal Assistant to join our team and help ensure smooth daily operations.
The ideal candidate will provide comprehensive administrative support, manage office operations, and assist company leadership with both business and personal tasks. This role requires excellent communication skills, attention to detail, proficiency with office software, and the ability to manage multiple priorities in a fast-paced environment. Construction or trade industry experience is preferred.
Responsibilities:
- Manage calendars and schedule appointments using Microsoft Outlook.
- Provide executive administrative support including document proofreading, transcription, and data entry.
- Coordinate meetings, project timelines, and company events to ensure timely completion.
- Handle front desk duties such as greeting visitors, answering calls, and maintaining a professional reception area.
- Create and process invoices, purchase orders, and job-related documents (QuickBooks experience preferred).
- Maintain organized filing systems—both digital and physical—for easy retrieval of records.
- Meter Spot Applications
- Permit Applications
- Project Cost Reports
- Assist with vendor communication, ordering materials, and tracking deliveries.
- Support client communication with professionalism and excellent customer service.
- Prepare reports, track expenses, and assist with light bookkeeping tasks.
- Collaborate across departments to support project coordination and company goals.
- Assist company leadership with personal and administrative tasks as needed.
Qualifications:
- Proven experience in office administration, executive assistance, or clerical support.
- Strong organizational and multitasking skills with high attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Experience with QuickBooks or similar accounting software preferred.
- Excellent written and verbal communication skills.
- Professional phone etiquette and customer service experience.
- Ability to manage multiple priorities in a fast-paced work environment.
- Prior experience in construction, electrical contracting, or a related trade is highly desirable.
- Positive, proactive attitude and a willingness to take initiative.
- Any engineering / estimating background is a plus (Plan swift, EBM)
Hours & Compensation:
- Full-time position (Monday–Friday).
- Opportunities for growth within a supportive and fast-paced company.
Job Type: Full-time
Pay: $20.00 – $25.00 per hour
Application Question(s):
- Do you have any experience in working in a construction office?
Experience:
- Office Admin: 2 years (Required)
Location:
- Woodland Hills, CA 91364 (Preferred)
Work Location: In person
Title: Office Administrator/Personal Assistant – 2 years experience required
Company: Electrical Contractor
Location: Woodland Hills, CA
