Overview
Office Administrator/Bookkeeper Jobs in Calgary, Canada at Executive Solutions Ltd.
Our client, an innovator in the food service industry, is in search of a reliable, detail-oriented Office Administrator / Bookkeeper to support daily office operations and manage core bookkeeping responsibilities. This hands-on role combines general administrative support with accurate financial record-keeping. The ideal candidate thrives in a multitasking environment, maintains high attention to detail, and can work independently with minimal supervision.
Key Responsibilities:
Bookkeeping & Financial Administration
- Record, categorize, and maintain daily financial transactions including sales, expenses, receipts, and payments
- Manage accounts payable (processing vendor invoices and payments) and accounts receivable (client invoicing and collections)
- Reconcile bank statements, credit cards, and general ledger accounts on a monthly basis
- Assist with payroll processing and employee expense tracking
- Prepare monthly financial reports, including profit & loss statements
- Maintain organized digital and physical filing systems for financial documents
- Support preparation for external accountants, audits, and tax filings including GST/HST compliance
Office Administration & Support
- Greet visitors, answer phones, manage email inquiries, and provide professional front-line service
- Order and manage office supplies, equipment maintenance, and vendor relationships
- Coordinate meetings, appointments, schedules, and travel arrangements as needed
- Perform general clerical duties including data entry, document preparation, filing, and mail distribution
- Provide administrative support to the team with reports, correspondence, and presentations
- Identify opportunities to improve office processes and procedures
- Handle additional duties as assigned to ensure efficient office operations
Qualifications & Requirements:
Education & Experience
- Post-secondary education in Business Administration, Accounting, or a related field (or equivalent combination of education and experience)
- Minimum 2 years of combined experience in office administration and bookkeeping
- Proficiency with bookkeeping software (Quick Books, Xero, or similar) and Microsoft Office Suite (especially Excel and Outlook)
Skills & Competencies
- Strong attention to detail and high level of accuracy with financial data
- Excellent organizational and time-management skills with the ability to prioritize multiple tasks
- Solid understanding of basic accounting principles and financial reconciliation processes
- Professional written and verbal communication skills
- Ability to maintain confidentiality when handling sensitive financial and business information
- Proactive, self-motivated attitude with the ability to work independently or as part of a small team
- General knowledge of Canadian payroll, GST/HST, and basic tax requirements
Assets
- Bookkeeping certification or advanced accounting software proficiency
- Previous experience in the food service or hospitality industry
- Familiarity with additional tools such as payroll software, CRM systems, or document management platforms
Title: Office Administrator/Bookkeeper
Company: Executive Solutions Ltd.
Location: Calgary, Canada
Category:
