Overview
Office Administrator / Administrative Assistant – Accounting Firm Jobs in Bronx, NY at Confidential
We are seeking a professional, organized, and dependable Office Administrator / Administrative Assistant to support the daily operations of a busy/high volume accounting firm. This position serves as the first point of contact for clients and plays a key role in keeping office procedures organized and efficient.
The ideal candidate is detail-oriented, professional on the phone, able to multitask in a fast-paced environment, and comfortable handling sensitive and confidential information.
Responsibilities
- Manage office opening and closing procedures
- Answer, screen, and direct incoming office calls professionally
- Greet and assist clients in person and over the phone
- Schedule appointments and maintain office calendars
- Assist clients with copies of tax, financial, and business documentation
- Organize, scan, file, and maintain confidential client records
- Support day-to-day office operations and administrative workflow
- Register new business entities, including corporations and LLCs
- Assist clients with business registrations, state filings, and licensing applications
- Prepare and process administrative and business-related documents
- Conduct administrative or business/legal research when necessary
- Handle incoming and outgoing mail, emails, and office correspondence
- Maintain office supplies and coordinate general office organization
- Serve as a professional buffer by screening calls and managing client communications
- Support accountants with administrative tasks as needed
Qualifications
- Previous administrative, office assistant, or receptionist experience
- Experience in an accounting office, tax office, law office, or professional services environment
- Strong organizational and multitasking skills
- Excellent communication and customer service skills in BOTH English and Spanish
- Professional phone etiquette and interpersonal skills
- Ability to maintain strict confidentiality with sensitive financial and client information
- Proficiency in Microsoft Office, Google Workspace, scanning, and office systems
- Ability to work independently and prioritize tasks efficiently
- Strong attention to detail and professionalism
Preferred Skills
- Familiarity with business entity formation and state filing systems
- Experience handling client documentation and records
- Administrative support experience in a fast-paced office setting
- Abilit to communicate in English and Spanish
Position Details
This is a full-time in-office position. NO REMOTE WORK. Required schedule is Monday to Friday 9:00 am to 5:00pm.
Pay: $20.00 – $30.00 per hour
Work Location: In person
Title: Office Administrator / Administrative Assistant – Accounting Firm
Company: Confidential
Location: Bronx, NY
