Overview
Office Administrator Jobs in Surrey, British Columbia, Canada at ParaMorph Architecture Inc
Title: Office Administrator
Company: ParaMorph Architecture Inc
Location: Surrey, British Columbia, Canada
Company Description
ParaMorph Architecture Inc, formerly known as David Eaton Architect Inc, brings over 40 years of architectural excellence. Renowned for its exceptional designs and service, the firm is undergoing an exciting transformation, expanding its offerings and reaching new heights. As an intergenerational, innovative, and forward-looking company, ParaMorph Architecture Inc delivers creative, collaborative, and practical solutions. The team specializes in diverse projects, including commercial, multi-family residential, hospitality, industrial, mixed-use, and institutional developments.
Role Description
We are seeking a full-time Office Administrator to join our team at our Surrey, BC location. This on-site role involves managing daily office operations, maintaining office equipment, coordinating schedules, and ensuring efficient communication. Responsibilities include providing administrative support, assisting in client interactions, and fostering a smooth-running workplace that enhances our collaborative and creative culture.
The ideal candidate will possess strong administrative, clerical, and communication skills, with experience in supervising and managing office systems. This role requires a proactive individual capable of multitasking in a fast-paced environment, ensuring smooth workflow and efficient vendor management
Duties include;
• Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Oversee human resources functions such as onboarding, training & development, and employee record keeping
• Handle bookkeeping tasks using QuickBooks, expense tracking
• Maintain accurate filing systems for documents, contracts, and vendor information
• Assist with payroll processing and ensure timely submission of employee hours and benefits administration
• Coordinate vendor management activities, including procurement and service scheduling
• Support team management by supervising administrative staff and facilitating effective communication across departments
• Organize meetings, prepare agendas, and manage scheduling to optimize office productivity. Should be able to come sometime earlier than rest of staff to prepare the office for the day.
• Ensure adherence to office policies, procedures, and budget guidelines.
Qualifications
- Proficiency in Administrative Assistance and Office Administration to manage office workflows and maintain organizational efficiency
- Experience with Office Equipment and tools to ensure seamless daily operations
- Exceptional Communication and Customer Service skills to effectively interact with team members, clients, and partners
- Strong time management, organizational skills, and attention to detail
- Proficiency in Microsoft Office Suite and other office management software
- Prior experience in an architecture, design, or creative firm is a plus
- Post-secondary education in Business Administration or a related field is an asset
- Ability to work on-site in the Surrey, BC office
