Overview
Office Administrator Jobs in Conshohocken, PA at Verif-y Inc.
Office Administrator
Location: On-site — 200 Barr Harbor Dr, STE 400, Conshohocken, PA 19428
Company: Verif-y Inc
Employment Type: Full-time contractor (3–6 month trial), with potential conversion to full employee with benefits
Compensation: $10.00 – $12.50 per hour
About Verif-y
Verif-y is a growing technology company focused on secure identity verification and document processing for government and enterprise clients. Our work helps institutions move records and credentials accurately and efficiently. Join us to be part of a hands-on team that keeps the operation running.
Role Overview
We’re hiring an Office Administrator to be the backbone of our daily operations. This is a hands-on, on-site role centered on the physical and digital side of our document workflows — scanning, preparing, and organizing records so they move through our systems cleanly and on time — while also supporting general administrative functions that keep the office running smoothly. It’s a good fit for someone who takes pride in careful, repeatable work, brings a proactive and welcoming attitude, and wants steady, reliable employment with room to grow.
Key Responsibilities
Document Scanning & Preprocessing
- Run day-to-day document scanning operations from intake through digital upload
- Prepare physical documents for scanning: removing staples and clips, flattening bent or damaged pages, repairing tears, and sorting by batch
- Perform quality checks on scanned images — confirming alignment, legibility, and completeness — and rescan as needed
- Organize and file both physical and digital documents so records can be retrieved quickly and accurately
Mail & Shipping
- Sort, log, and distribute incoming mail and packages
- Prepare outgoing mail and shipments, including labeling and carrier handoff
- Track chain of custody for sensitive documents
Front Office & Administrative Support
- Use Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for correspondence, scheduling, and document creation
- Handle data entry, proofreading, and general clerical tasks such as typing reports and managing correspondence
General Operations Support
- Keep the scanning area and document storage clean, organized, and stocked
- Assist with inventory tracking and ordering of office and scanning supplies
- Pitch in on other operational tasks during slower document volume periods
What We’re Looking For
- Strong attention to detail — catching a skipped page, a crooked scan, a mislabeled batch, or an error in a document
- Ability to stay focused and consistent on repetitive work over a full shift
- Comfortable on your feet, handling paper, and working with scanning equipment
- Reliable and punctual — the team depends on steady coverage
- Strong organizational and time management skills with the ability to prioritize across multiple tasks
- Computer literacy: email, file folders, basic software navigation, Microsoft Office
- High school diploma or higher
Nice to Have
- Prior experience in mailroom, warehouse, print shop, records management, office administration, or similar hands-on work
- Familiarity with document scanners or multi-function office equipment
Growth Opportunities
- Cross-training on more advanced document workflows and quality control
- Path to lead associate and shift supervisor roles as the team scales
- Exposure to how digital documents are processed downstream, with opportunities to learn adjacent tools and systems over time
- Conversion from contractor to full employee with benefits (health insurance, 401k) after a successful 3–6 month trial period
Pay: $10.00 – $12.50 per hour
Benefits:
- 401(k)
- Flexible schedule
- Health insurance
- Paid time off
Work Location: In person
Title: Office Administrator
Company: Verif-y Inc.
Location: Conshohocken, PA
