Overview
Office Administrator Jobs in Indianapolis at Hahn Surveying Group, Inc.
Job Summary
We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will support our team’s productivity, foster excellent customer service, and maintain a welcoming environment for visitors and staff alike. If you thrive in a fast-paced setting, possess strong multitasking skills, and enjoy creating order out of chaos, this opportunity is perfect for you! This paid position offers a chance to develop your administrative expertise while contributing to a vibrant workplace.
Responsibilities
- Manage front desk duties, including greeting visitors and directing them appropriately with professional phone etiquette
- Operate multi-line phone systems to handle inquiries, and support internal communication
- Maintain organized filing systems—both physical and digital—ensuring easy access to documents and records
- Perform data entry tasks using Online Software
- Assist with clerical tasks such as proofreading documents, preparing correspondence, and managing mail distribution
- Provide exceptional customer service by addressing inquiries promptly and supporting client needs with professionalism
- Handle basic bookkeeping responsibilities, including invoicing, expense tracking, and maintaining financial records
- Support office management activities such as ordering supplies, maintaining equipment, and ensuring a tidy workspace
- Contribute to overall office efficiency through excellent organizational skills and proactive problem-solving
Qualifications
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools (Docs, Sheets), and familiarity with QuickBooks or similar accounting software
- Excellent computer literacy combined with strong typing skills for efficient data entry and document creation
- Bilingual abilities are highly desirable to support diverse client interactions and team communication – but not required
- Previous experience as a receptionist or medical/dental receptionist is a plus; personal assistant experience is also valued
- Strong phone etiquette skills with experience managing multi-line phone systems and providing customer support
- Exceptional organizational skills with keen attention to detail; ability to multitask effectively in a fast-paced environment
- Knowledge of office management practices, including filing systems, calendar management, and office supply procurement
- Ability to proofread documents thoroughly and maintain high standards of accuracy and professionalism
- Time management skills that enable prioritization of tasks while maintaining flexibility for urgent needs
Join us as an Office Administrator where your energy fuels our success! Bring your expertise in office management, customer service excellence, and technical skills to create an organized, welcoming environment that supports our team’s goals. We value proactive individuals who are eager to contribute their talents in a collaborative setting. This is more than just an administrative role—it’s an opportunity to grow your career while making a meaningful impact every day!
Pay: $19.00 – $22.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Office Administrator
Company: Hahn Surveying Group, Inc.
Location: Indianapolis
