Overview
Office & Administrative Specialist Intermediate Jobs in Willmar, MN at State of Minnesota
Title: Office & Administrative Specialist Intermediate
Company: State of Minnesota
Location: Willmar, MN
Working Title: Office & Administrative Specialist Intermediate
Job Class: Office and Administrative Specialist, Intermediate
Agency: Direct Care and Treatment
- Job ID: 95403
- Location: Willmar
- Telework Eligible: Yes
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 07/09/2026
- Closing Date: 07/22/2026
- Hiring Agency/Seniority Unit: Direct Care and Treatment / DCT Willmar AFSCME
- Division/Unit: DCT Support Services / DCT HIMS Anoka
- Work Shift/Work Hours: Day Shift / 8:00am-4:30pm
- Days of Work: Monday – Friday
- Travel Required: No
- Salary Range: $21.12 – $28.01 / hourly; $44,098 – $58,484 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 – Clerical/AFSCME
- Work Area: Child & Adolescent Behavioral Health Hospital (CABHH), Willmar
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position requires an employee to be onsite at 2301 Transportation Rd, Minnesota at least 50% of the time, with some opportunity to perform work from a telework location.
- Telework is available on a limited basis.
- Only candidates residing in Minnesota or a state bordering Minnesota (Iowa, North Dakota, South Dakota, or Wisconsin) within 50 miles of the work address listed above are eligible for telework.
- Candidates residing in Minnesota and more than 50 miles from the primary/principal work address above may be eligible to telework more than 50%.
The Health Information Management Services team is seeking a dynamic Office and Administrative Specialist Intermediate (OASI) to join our team! As an OASI, you will work closely with the Child & Adolescent Behavioral Health Hospital (CABHH) staff to ensure accurate, complete, concise, and compliant client records in regard to compliance with HIMS policies and procedures. The OASI will work to effectively and efficiently maintain a quality system of records management in support of Direct Care and Treatment, Health Information Management Services (HIMS) clients and staff. The position also exists to support DCT and CABHH in managing the integrity of protected health information.
Primary Responsibilities Include:
- Manage the census information system compiling data ensuring accuracy and availability of patient data demographics and statistical reports.
- Respond to all requests for release of information and/or access to patient records in a uniform and timely manner consistent with the specific legal and regulatory requirements associated with each type of request.
- Coordinate the receipt and response to all legal papers received by the facility in accordance with commitment statues in addition to court orders and subpoenas for patient data from the medical record as required by court documents received.
- Perform Health Information Management Systems related work as needed to ensure necessary functions are carried out efficiently and effectively
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates each job's beginning and ending month and year.
- Written and oral communication skills to provide clear, concise, courteous, prompt, and effective customer service in-person and via email or phone to internal and external stakeholders.
- Data Entry Performance skills to input and verify data from source documents into a database with a high level of accuracy, maintain accurate records, and locate and correct data entry errors.
- Database, Documents, and Records Management skills sufficient to pull relevant data from databases and software applications and compile them in appropriate report format with adherence to applicable policy and statute requirements.
- Math skills sufficient to add, subtract, multiply, divide numbers, and calculate averages.
- Specialized Terminology including medical terminology; document management; scanning, indexing and quality control.
- Spreadsheet skills sufficient to update, track, log, create, and produce reports.
- Word processing skills sufficient to develop and modify a variety of correspondence, records, reports, forms and charts.
Preferred Qualifications
- One (1) year of Electronic Health Record experience.
- Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
Additional Requirements
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS – Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Nicole Bauer at [email protected].
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title, and your valid Proof of Eligibility Certificate by the closing date to Raegan Juntunen at [email protected].
If you are an individual with a disability and need an ADA accommodation for an interview, you may contact Direct Care & Treatment’s Office of Equal Opportunity at [email protected] or call 651-539-7243 for assistance.
CERTAIN DISABLED VETERANS: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if they: 1) meet service requirements and have a verified service-connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and 3) meet all Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation before the closing date to: [email protected].
About Direct Care And Treatment
DCT operates a highly specialized behavioral health care system that serves people with mental illness, substance abuse disorders, and developmental and intellectual disabilities. This includes psychiatric hospitals and other inpatient mental health treatment facilities; inpatient substance abuse treatment facilities; dental clinics, group homes, vocational sites, and sex offender treatment facilities.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Annual pay increases
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support:
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [email protected] and let us know the support you need.
