Overview
Office Administrative Assistant/Scheduler Jobs in Buffalo, MN at Advanced Irrigation
Job Summary
Advanced Irrigation is seeking a dynamic and organized Office Administrative Assistant/Scheduler to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and efficient scheduling. Your energetic approach and attention to detail will help foster a productive environment, support client and team communications, and keep our office running seamlessly. This paid position offers an exciting opportunity for someone with strong organizational skills, excellent communication abilities, and a passion for providing outstanding administrative support.
Duties
- Manage multi-line phone systems, answer inquiries with professionalism and courtesy, and direct calls appropriately.
- Maintain an organized front desk area, greet visitors warmly, and handle all customer support interactions with a positive attitude.
- Schedule appointments, meetings, and events using calendar management tools; coordinate with team members to optimize daily workflows.
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and administrative tasks.
- Handle filing systems—both physical and digital—ensuring documents are properly stored, updated, and easily accessible.
- Assist with office management duties such as supply inventory, mail distribution, and general clerical support.
- Proofread correspondence and documents to ensure clarity, accuracy, and professionalism before distribution.
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Excellent phone etiquette with experience managing multi-line phone systems.
- Bilingual abilities are a plus to serve diverse client needs effectively. Spanish
- Experience with QuickBooks for bookkeeping or financial recordkeeping is highly desirable.
- Demonstrated office management experience combined with clerical and administrative expertise.
- Exceptional data entry skills with high accuracy; proficiency in typing at an efficient speed.
- Strong computer literacy combined with excellent time management skills to meet deadlines consistently.
- Experience with CRM software preferred.
Pay: $22.00 – $32.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
Title: Office Administrative Assistant/Scheduler
Company: Advanced Irrigation
Location: Buffalo, MN
