Overview
Office Administrative Assistant Jobs in Honolulu, HI at Commercial Plumbing Business
Job Summary
We are seeking a highly organized, responsible, and detail oriented office assistant to maintain a friendly and efficient office environment for a construction company. Responsible for all data entry, tracking, compose/edit documents with a high degree of accuracy and other related clerical duties. Supports manager(s) through a variety of tasks related to organization and communication.
Job Type: Full-time
Schedule:
- 8 hour shift
- M-F only
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Duties
- Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
- Operate multi-line phone systems efficiently to handle inquiries and route calls accurately
- Perform data entry tasks using Microsoft Office and QuickBooks for record keeping and billing purposes
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
- Assist with calendar management and scheduling appointments for staff and executives
- Support office management activities including supply inventory, order processing, and facility upkeep
- Provide clerical support such as proofreading documents, preparing correspondence, and managing incoming/outgoing mail
- Offer exceptional customer service by addressing client questions promptly and professionally
Requirements
- Valid Driver’s License and Personal Vehicle
- Proven office experience with strong computer skills including proficiency in technology
- Prior clerical or administrative experience demonstrating excellent organizational skills and attention to detail
- Familiarity with QuickBooks or bookkeeping experience is highly desirable
- Strong phone etiquette skills with experience managing multi-line phone systems
- Ability to handle multiple tasks efficiently through excellent time management and prioritization skills
- Personal assistant or construction experience is advantageous but not required
- Demonstrated ability to proofread documents accurately and maintain confidentiality when handling sensitive information
Pay: $20.00 – $24.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Office Administrative Assistant
Company: Commercial Plumbing Business
Location: Honolulu, HI
