Overview
Office Administrative Assistant Jobs in Elgin, TX at Build Pro Mechanical LLC
About Us
Build-Pro Mechanical LLC is a growing commercial HVAC contractor serving Central Texas. We specialize in commercial HVAC installation, renovations, tenant finish-outs, and service projects. We are looking for a dependable and detail-oriented Office Assistant to join our team and help support our daily office operations.
Position Summary
The Office Assistant provides administrative support for payroll, accounting, project administration, purchasing, and general office operations. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced construction office.
The ideal candidate is professional, self-motivated, and enjoys working as part of a team.
Responsibilities
- Review and process weekly employee timesheets for payroll.
- Assist with Accounts Payable and Accounts Receivable.
- Prepare customer invoices and process vendor invoices.
- Maintain project files and construction documentation.
- Perform data entry and maintain electronic and paper filing systems.
- Answer incoming phone calls and assist customers.
- Coordinate with project managers, vendors, subcontractors, and field employees.
- Prepare reports and spreadsheets using Microsoft Excel.
- Maintain office organization.
- Assist with employee paperwork and administrative tasks.
- Support daily office operations and other duties as assigned.
Qualifications
- Construction or HVAC industry experience is a plus.
- Knowledge of Microsoft Office (Excel, Word, Outlook).
- Experience with QuickBooks or similar accounting software preferred.
- Knowledge of Accounts Payable, Accounts Receivable, and Payroll.
- Strong organizational, communication, and multitasking skills.
- Ability to communicate professionally with customers, vendors, and employees.
- Bilingual (English/Spanish)
- Notary Public or willingness to become one (company will assist).
Benefits
Build-Pro Mechanical offers a competitive benefits package, including:
- Competitive pay based on experience
- Medical, Dental, and Vision insurance after 60 days
- Paid company holidays
- One (1) week of paid vacation after one year of employment
- Opportunity for a hybrid work schedule after successful completion of training and demonstrated job proficiency
- Opportunities for professional growth and advancement
- Supportive, team-oriented work environment
Why Join Build-Pro Mechanical?
At Build-Pro Mechanical, we value employees who take pride in their work and contribute to the success of our team. We are committed to providing a positive work environment where employees can continue to grow their skills and build a long-term career.
If you are dependable, organized, and ready to grow with a company that values teamwork and professionalism, we encourage you to apply today!
Pay: $18.00 – $20.00 per hour
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: Hybrid remote in Elgin, TX 78621
Title: Office Administrative Assistant
Company: Build Pro Mechanical LLC
Location: Elgin, TX
