Overview

Middle School Assistant Principal Secretary C Jobs in Elgin at Illinois School District U-46

    JobID: 46059


    Position Type:
    Secretary / Clerical/School Secretary

    Date Posted:
    7/13/2026

    Location:
    Kimball Middle School

    Date Available:
    08/13/2026

    Closing Date:

    06/01/2027

    Position / Title:     Middle School Assistant Principal Secretary C

    Bargaining Unit:     DUSA

    Department/Location:     Secondary Schools Instruction and Equity

    Work Days:     212

    Reports To:     Building Principal and Assistant Principal

    JD Revision Date:     08/05/2024

    Supervises:     N/A


    Function / Position Summary
    Assist the Principal and the Assistant Principal(s) in maintaining the operations of the Student Office. These operations include communications, and directed procedures. Maintain confidentiality of student/staff information in the school and community.

    Job Duties / Responsibilities
    • Assist students, receive and screen visitors.
    • Schedule and coordinate appointments and update the Assistant Principal’s calendar.
    • Answer and transfer phone calls and record messages, keeping a daily log of the information.
    • Maintain a daily attendance log documenting calls to/from parents and prepare reports (including homebound and field trip students) as assigned.
    • Compile, record, and report data (i.e. HERO, Truancy, Activity, Statistical, and School Wide reports), and all other documents/forms/reports required for the daily operation and auditing of the department as assigned.
    • Provide assigned student intervention information to parents via Connect Ed as assigned.
    • Assist students who are ill or injured in the absence of the nurse.
    • Prepare memos, forms, letters, reports, etc. for administrators as requested.
    • Assist with all processes involving student enrollment, attendance, and/or transfer.
    • Maintain and update school website and serve as co-sub caller if designated by Principal.
    • Other duties as assigned.

    Education
    • High school diploma or equivalent required.
    • Associate’s degree preferred.

    Experience / Knowledge
    • Working knowledge of district student information system (Infinite Campus, HERO) preferred.
    • Experience with Microsoft and G Suite software and programs.
    • Good communication skills.
    • Experience with common office skills and equipment.
    • Bilingual – Spanish/English – written/verbal preferred.

    Physical Demands
    • Ability to work on a computer/telephone over the major portion of the day.
    • Ability to lift up to 25 pounds.

    SECRETARIAL CLASSIFICATION CRITERIA     (As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)

    CLASSIFICATION A     (Proficiently demonstrates all criteria listed)
    • Ability to communicate and interact with staff and co-workers in a professional manner
    • Demonstrates positive customer service skills
    • Demonstrates confidentiality
    • Ability to work independently
    • Ability to prioritize tasks Demonstrates organizational skills
    • Keeps accurate filing
    • Maintain appropriate inventories and online file management
    • Able to use office machines (ex. laminator, fax, intercom, phone, copier)
    • Accurate typing/keyboarding
    • Working knowledge of computer programs
    • Willingness and ability to learn

    CLASSIFICATION B     (Proficiently demonstrates all criteria listed, including classification A)
    • Perform reception duties
    • Perform student attendance duties
    • Utilize excellent written and verbal communication skills (parents, staff and students)
    • Responsible for tracking and balancing building/department expenditures (if applicable)
    • Working knowledge of computer programs Word and Excel
    • Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)

    CLASSIFICATION C     (Proficiently demonstrates all criteria listed, including classification A+B)
    • Demonstrates appropriate decision making in support of or in absence of director or supervising administrator
    • Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building
    • Proficient in specialized computer programs and applications
    • Responsible for creating and initiating written and verbal communication (community and district officials/representatives)
    • Responsible for maintaining director or supervising administrator calendar/schedule (if applicable)
    • Responsible for office management, environment, staff, finances (banking and financial software)
    • Ultimately responsible for coordination, organization, facilitation of district level department/building

    Terms of Employment
    • This is a 10 month position.
    • Salary and benefits as established by the Board of Education and set forth in the collective bargaining agreement as applicable.
    • The starting rate for this role is $18.65/hr.
    • This position is a full time 8 hour a day M-F position.
    • This position is eleigible for benefits insurance and pension.
    Attachment(s):

    • DUSA 10 Month Benefits Sheet.pdf
    • DUSA Salary Table.png

Title: Middle School Assistant Principal Secretary C

Company: Illinois School District U-46

Location: Elgin

 

Apply

Upload your CV/resume or any other relevant file. Max. file size: 800 MB.