Overview
Medical Receptionist Jobs in Puyallup, WA at Rainier Anesthesia
JOB DESCRIPTION
Medical Office Receptionist/Admin Assistant
JOB TITLE: Receptionist
Job Supervisory Responsibilities: None
GENERAL SUMMARY: A non exempt position, office staff person who provides customer service to visitors/vendors as well responsibility to answer phones and maintain the smooth operation of the RAA Admin office.
ESSENTIAL JOB RESPONSIBILITIES:
- Answer and route phone calls
- Retrieve and sort mail daily with delivery to each employees desk
- Accept in office patient payments and provide receipts
- Notifying billing company of payments and filing all payments
- File all items at least twice per week both physical and electronic
- Work collaboratively with Credentialing Specialist and Bookkeeper/HR Associate to ensure duties are covered and office functions smoothly
- Provide quotes to patients or direct them to the business office
- Process financial hardship applications
- Track inventory of medical forms and reorder as directed by Administrator
- Conduct weekly stock checks for beverages such as coffee, creamer, soda, water, etc.
- Conduct bi weekly stock check for office supplies
- Email office staff to confirm if additional items are needed to be ordered prior to placing order
- Review order with Administrator for office supplies, beverages and other sundries before placing order
- Track ALL order receipts, verify items delivery, and file
- Maintain kitchenette cleanliness by wiping down surfaces and replenishing coffee station and beverages every other day.
- Maintain kitchenette cleanliness by wiping down surfaces and replenishing coffee station and beverages before and after prospective candidates lunches
- Refill Ice trays in freezer each afternoon
- Clean inside of refrigerator and freezer once per month during the last week of the month
- Vacuuming entire office every Friday
- Emptying garbage and recycle in conf area when ¾ full.
- All garbage needs to be emptied every Friday regardless if ¾ full or not and replacing with a new bag.
- Water plants as needed
- Record meeting minutes and prepare minutes for meetings
- Assist with arranging monthly / adhoc meetings as needed using outlook calendar
- Ordering meals for candidate lunches and other events as requested by Administrator
- Ordering Cards and gift certificates for employees birthday reminders under direction of Administrator
- Sending out monthly birthday cards and gift certificates for staff
- Assist with Holiday Hospital and ASC lunches including Summer holiday, retirement events as well as other events
- Able to deliver forms to ASC’s
- Bi yearly review of OIG’s provider exclusion list for all providers
- Other duties as assigned by Administrator
COMPETENCIES
Ethical and professional conduct – views honesty and ethical behavior as part of achieving professional standards
Oral / Written communication – speaks clearly and demonstrates effective written communication
Customer Service Relationships – Demonstrates an ability to positively communicate with all levels of our customers
Judgment – displays good judgment and exhibits sound and accurate decisions in a timely basis
Planning/organizing – prioritizes and plans work activities, uses time efficiently to meet organizational priorities and deadlines.
Safety and security – observes safety and security procedures and uses equipment and materials properly. Understands and follows all HIPAA and compliance policies.
JOB REQUIREMENTS:
Education: 2 year AA degree preferred or equivalent work experience
Technical Skills: Must have working knowledge of office applications with experience using Excel, Word, and Microsoft teams/Exchange/outlook
Communication Skills: Must possess the ability to tactfully address physicians, visitors, vendors, governmental agencies/third party payers, patients and the general public. Must work harmoniously with professional and non-professional staff. Must have a cheerful disposition and be able to maintain good staff relations and employee morale.
Organizational skills: Must be organized, a self starter, and have an eye for detail and accuracy. Must be able to demonstrate good judgment, ask for assistance when needed.
Job Experience: Preferred to have at least 2 years general office skills with a medical practice. Other relevant experience may be substituted.
Working Conditions: Works in an office area, 40 hours per week. Office Hours 8am-4:30pm with 30 min unpaid lunch. (NOT A REMOTE WORK POSITION) sits, stands, bends, lifts and moves intermittently during the working hours. Interacts with others under a varied set of conditions and circumstances, some stressful. Must be able to handle difficult situations with calmness and have good listening skills.
REQUIRES dependable transportation to and from work.
Reports to Administrator
Annual evaluations with both COL increases and merit increases
Bi weekly payroll
PTO accrues bi weekly
Updated:12/2025
Job Type: Full-time
Pay: $22.50 – $23.50 per hour
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Dependent health insurance coverage
- Disability insurance
- Employee assistance program
- Free parking
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Pet insurance
- Vision insurance
Experience:
- Customer service: 1 year (Preferred)
- Computer skills: 1 year (Preferred)
Ability to Commute:
- Puyallup, WA 98372 (Required)
Work Location: In person
Title: Medical Receptionist
Company: Rainier Anesthesia
Location: Puyallup, WA
