Overview
Medical Office Administrative Assistant Jobs in Hagerstown, MD at Shore Staffing, Inc
Are you highly organized, dependable, and passionate about supporting healthcare services for youth? Shore Staffing, Inc. is seeking Medical Office Administrative Assistants to join our team. These roles are essential to the day-to-day operations of youth health clinics and require attention to detail, confidentiality, and strong communication skills.
This position is 40 hours per week IN-PERSON working at two locations = Hagerstown and Saillasville, Maryland. (NO WEEKENDS, NO HOLIDAYS!)
8:30a-5p
Must be able to travel between two facilities located in Hagerstown, Maryland, and Sabillasville, Maryland.
Key Responsibilities Include:
- Delivering exceptional customer service to patients, staff, and external partners.
- Assisting the Facility Nursing Supervisor in coordinating somatic and behavioral health clinics.
- Managing medical records including scanning, emailing, faxing, and processing requests in compliance with privacy guidelines.
- Handling operational office functions such as receiving and processing invoices, coordinating off-ground referrals, pharmacy orders, and tracking medication receipts.
- Maintaining community provider lists and current vaccine information sheets.
- Organizing and maintaining confidential records, including preparing charts and ensuring retention schedules are followed.
- Recording minutes during monthly meetings and updating staffing records.
- Managing clinic inventory, including ordering supplies, tracking usage trends, and anticipating needs.
- Scheduling referrals and coordinating care with case managers and families.
- Operating multi-line phone systems and effectively communicating with staff, guardians, and other officials.
- Supporting the setup of health clinics across multiple disciplines (dental, medical, mental health, midwifery, optometry).
- Ensuring exam rooms are restocked and prepared for clinical services.
- Gathering and submitting monthly operational statistics to clinic leadership.
Qualifications:
- 2 + year of previous administrative experience in a medical or clinical setting
- Strong organizational skills and ability to manage multiple priorities
- Excellent written and verbal communication skills
- Professionalism, confidentiality, and reliability are essential
- Proficiency in Microsoft Office and electronic medical records systems
Job Types: Full-time, Contract
Pay: $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Medical Specialty:
- Public Health
Application Question(s):
- How many years have you worked as a medical clinic administrative assistant?
- Do you have any clinical certifications? (CNA, CMA)
- Please provide your email and phone number.
- Is this job remote or in-person?
Experience:
- Medical Clinic Administrative Assistant: 2 years (Required)
Work Location: In person
Title: Medical Office Administrative Assistant
Company: Shore Staffing, Inc
Location: Hagerstown, MD
