Overview
Medical Administrative Assistant Jobs in Bedford at ONSITE Therapy Solutions
Medical Administrative Assistant to work a contracted position for 40 hours per week with Occupational Health Services at an employer located in Bedford, MA. Position may turn into full time employee. Ideal schedule 7:30am-4:00pm, Monday through Friday.
Services to be provided under the direction of the site Occupational Health Nurse.
Your Role:
As the Occupational Health Medical Administrative Assistant, you will greet and provide customer service and administrative support for Occupational Health Services’ various clinical programs. The Occupational Health Administrator will prepare, develop, distribute and manage documents necessary to meet clinic needs. You will work closely with the Occupational Health Nurse and EHS Site Director to plan, develop and respond to site needs (Bedford/ Burlington and Field workers). You will maintain records and run reports in various systems: electronic medical records, training logs, and corporate safety database. You will support various wellness and safety initiatives. Additionally, you will travel between local sites to perform your job duties.
Responsibilities include but are not limited to:
- Triage walk-in and phone queries escalating to RN as applicable
- Maintain and safeguard confidentiality of Employee health information and records
- Manage medical records, including Iron Mountain
- Maintain clinic site inventories and room schedules
- Schedule employees for Medical Surveillance programsand manage exam results: Hepatitis B, Respirator Protection, Early Symptom Intervention, etc.
- Schedule Safety eyewear and Safety shoe vendors providing follow up customer service
- Promote site wide communication of health and safety initiatives
- Order clinic supplies and maintains inventories
- Assists with the budget process by managing invoices, writing purchase orders, and collaborating with EHS/ REPS staff
Physical Requirements- The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job:
- Perform moderate physical activity
- May frequently sit, stand, walk, squat, bend, turn/ twist, push, pull, use hands, handle or feel; reach with hands or arms
- Occasionally lift up to 25 pounds, carry up to 10 pounds
- Vision requirements include near and distant vision
- Acuity of hearing
Who You Are:
Minimum Qualifications:
- High School Diploma
- 2+ years working in an administrative role
- Reliable, Resourceful and enjoy customer service
- Strong organizational skills with attention to details
Preferred Qualifications:
- Bachelor’s Degree
- CPR/AED and First Aid Certified
- Good verbal and written communication skills
- Ability to collaborate with a variety of stakeholders
- Proficient in Microsoft Office 365
- Proficient in PowerPoint
- Proficient in Excel basics
- Understanding of HIPPA and medical privacy
- Interest and comfort in working in a health setting
Job Types: Full-time, Contract
Pay: $24.00 – $26.00 per hour
Benefits:
- Flexible schedule
Experience:
- EMR systems: 1 year (Required)
License/Certification:
- Microsoft Office Specialist (Required)
Work Location: In person
Title: Medical Administrative Assistant
Company: ONSITE Therapy Solutions
Location: Bedford
