Mayor’s Summer Youth Jobs Program – HR Assistant

Mayor’s Summer Youth Jobs Program

Job Description

Position Title: HR Assistant

Department: Human Resources

Location: 501 Virginia St. E., Charleston, WV 25301

Number of open positions: 1 Anticipated Start Date: 6/8/26 End Date: 7/31/26

Hours of work per week: Up to 35 hours per week

Business/Work Hours: 8:30 am – 4:30 pm (with ½ hour unpaid lunch)

Pay Rate: $13.00/hour

General Description:

This position is part of the Mayor’s Summer Youth Jobs Program for individuals aged 16-20 years old. Employment dates are June 8, 2026, through July 31, 2026, with potential extensions based on availability and departmental needs. This position works under close supervision and performs duties according to established procedures.

Responsibilities, tasks, and projects:

• Assist with data entry and maintaining HR records.
• Support HR staff with special projects and research tasks as assigned.
• File and organize employee documents, both physical and digital.
• Assist in coordinating summer youth programs and activities as needed.
• Perform general office duties including answering phones, greeting visitors, and sorting mail.
• Assist with updating employee information and verifying records for accuracy.
• Maintain inventory of office supplies and assist with ordering as needed.
• Other duties as assigned by the HR Director

Candidate requirements:

• Must be between the ages of 16 and 20.
• High school diploma or equivalent.
• Strong organizational and communication skills.
• Basic computer skills, including proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Ability to maintain confidentiality and demonstrate professionalism.
• Willingness to learn and adapt to new tasks
• Ability to bend, stoop and lift up to 20 pounds.

Dress Code:

Employees are expected to dress in business casual attire. Acceptable attire includes slacks, khakis, collared shirts, blouses, and closed-toe shoes. Shorts, t-shirts, athletic wear, flip-flops, and other overly casual items are not permitted. Employees should maintain a neat and professional appearance at all times.

Core Competencies:

Knowledge, Skills & Abilities:

• Accountability – takes responsibility for own actions.
• Adaptability – responds positively to change.
• Communications – listens, speaks and/or writes in a clear, concise and respectful manner.
• Customer Service – provides courteous, accessible and quality assistance to internal and external customers.
• Initiative – takes proactive action to complete work or resolve issues
• Judgment & Decision Making – evaluates issues and makes sound factual decisions.
• Professional Development – seeks opportunities to enhance technical skills and job knowledge.
• Teamwork & Cooperation – collaborates with others to fulfill the City’s vision and achieve departmental goals and strategic objectives.

Additional Qualifications:

• Must have the ability to provide documentation verifying legal work status.
• Ability to read and speak the English language proficiently in order to communicate and interact with others; to understand and interpret safety instructions; and to respond to internal and external inquiries.
• Ability to understand and comply with City and departmental guidelines, policies, procedures and expectations.

This job description has been designed to indicate the general nature and level of work that may be performed by an employee. It is not designed to contain or be interpreted as a comprehensive inventory or list of all of the duties, responsibilities and qualifications required of employees assigned to this job. Supervisors/Managers and/or Department Heads may also assign additional or other lawful duties as may be necessary and/or required. The City reserves the right to modify or change this job description at any time, for any lawful reason, with or without notice. This job description is not, and should not be construed or implied to be a contract, promise or guarantee of continued employment.

Americans with Disabilities Act Compliance

The City of Charleston, WV is an Equal Opportunity Employer. The ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

EEO: The City of Charleston provides equal employment opportunities (EEO) to all current employees and new applicants for employment without regard to sex, race, color, age, national origin, ancestry, religion, disability, medical condition, genetic information, marital status, sexual orientation, gender identity, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state or local law.

NOTE: Employment at the City of Charleston is considered to be at will and may be terminated by you or the City at any time.