Overview
Maintenance/Operations – General VA Jobs in Tulsa, USA at Cube Care
Cube Care is a US-based custom manufacturing company and we are looking for dedicated and loyal individuals that can contribute to our goals. We are looking for a highly organized and versatile General Virtual Assistant / Admin Assistant to support our operations and technical teams. This role is essential in ensuring smooth day-to-day workflows across various departments by handling a mix of administrative, system-related, and coordination duties.
If you’re a proactive problem-solver who enjoys managing both structured and dynamic tasks, this role offers an excellent opportunity to contribute meaningfully while working remotely.
Key Responsibilities
- Provide ongoing support for operations, field staff, and internal departments by managing documentation, schedules, and workflows
- Coordinate with team members and vendors to ensure smooth logistics, system processes, and equipment support
- Maintain accurate records and reports in digital platforms and internal systems
- Monitor business platforms and internal tools for system statuses, updates, and user support
- Facilitate issue tracking and resolution by collaborating with field personnel and reporting tools
- Manage general office administration tasks including procurement coordination and routine communications
- Assist in weekly and monthly reporting, data entry, and performance logs
- Handle collections activities, including following up with clients on outstanding payments
- Perform basic bookkeeping tasks such as recording transactions, reconciling accounts, and maintaining financial records
- Prepare and send invoices, track payments, and update billing records
- Coordinate special projects or miscellaneous assignments from leadership
- Support leadership with executive-level assistance, scheduling, follow-ups, and general support
- Handle other ad hoc tasks
Qualifications
- Minimum 2 years experience as a General VA, Executive Assistant, or in a similar administrative support role
- Strong English communication skills (written and verbal)
- Proficient in using digital platforms and productivity tools (e.g., Google Workspace, Microsoft Office, task trackers)
- Excellent attention to detail and organizational skills
- Capable of managing multiple responsibilities with little supervision
- Comfortable troubleshooting and following structured workflows
- Reliable and accountable with a solutions-oriented mindset
- Familiarity with tools like Odoo, project management systems, or barcode/labeling platforms (Preferred)
- Background in coordinating with vendors or handling procurement tasks
- Experience in collections, basic bookkeeping, and invoicing is required
System Requirements
- Computer Processor:
Minimum 5th generation Intel i5 processor or equivalent - Computer Memory/RAM:
Minimum 4.00 GB - Computer Operating System:
Windows 10 or Mac OSX – No Linux, Unix, or any operating system other than what is required. - Internet Speed:
Running on a 5.0 MBPS plan or higher (Both primary and backup) – If your backup connection cannot serve as your primary connection, that does not qualify as a backup connection - REQUIRED Headset:
Noise-cancelling headset connected via USB port - REQUIRED Web Cam:
At least 3 megapixels capable of 720p recording
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Title: Maintenance/Operations – General VA
Company: Cube Care
Location: Tulsa, USA
Category:
