Overview
Legal Secretary/Personal Assistant Jobs in Port Elizabeth, South Africa at Headhunters
Position: Legal Secretary / Personal Assistant
Our client, a well-established organisation operating within the legal sector, is seeking to employ an experienced Legal Secretary / Personal Assistant to provide comprehensive administrative support to the Managing Director.
Requirements
- Relevant tertiary qualification preferred
- Legal Secretarial Diploma or relevant qualification
- Experience in a law firm or corporate legal environment
- Minimum of 5 years’ experience in a similar Legal Secretary / PA role
- Proven experience as a Legal Secretary, Legal PA, or similar role
- Strong understanding of legal terminology and documentation
- Excellent organisational and time-management skills
- High level of attention to detail and accuracy
- Proficiency in MS Office (Word, Excel, Outlook)
- Experience with legal software/document management systems (advantageous)
- Strong written and verbal communication skills
- Ability to work under pressure and meet tight deadlines
- Professional, reliable, and able to maintain strict confidentiality
Responsibilities (include but are not limited to):
- Provide full secretarial and administrative support to attorneys/partners and the Managing Director
- Act as the primary gatekeeper to the Managing Director, managing access, priorities, and communications
- Manage diaries, schedule meetings, and coordinate appointments
- Coordinate travel arrangements and itineraries
- Prepare, format, and proofread legal documents, correspondence, and reports
- Maintain and organise legal files (both digital and physical)
- Assist with document management systems and filing deadlines
- Draft basic legal documents and correspondence where required
- Handle client communication professionally (emails, calls, in-person)
- Liaise with courts, counsel, and other external stakeholders
- Manage billing, timesheets, and expense tracking
- Ensure confidentiality of all legal and client information
Only shortlisted candidates will be contacted. If you do not receive feedback within two weeks of applying, please consider your application unsuccessful.
Title: Legal Secretary/Personal Assistant
Company: Headhunters
Location: Port Elizabeth, South Africa
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