Overview
Legal Secretary Jobs in Coupeville, WA at MCPHERSON & MCPHERSON
General Summary
We are seeking a Legal Secretary to join our legal team. A successful candidate will be highly collaborative and dedicated to providing high-quality administrative support to relevant team members, flexible and adaptable, with excellent communication and writing skills, and unwavering attention to detail. The candidate must be highly trustworthy and exercise impeccable discretion when handling confidential/legal information and topics.
Duties & Responsibilities include but are not limited to:
- Assist in a variety of day-to-day administrative duties, including tracking legal requests from internal clients, interfacing with internal clients to communicate on the status of legal matters, and managing complex calendars and deadlines.
- Travel to and from post office daily for incoming and outgoing mail.
- Assume key role (under supervision of Office Manager) in managing day to day operations of the front office and provide over the top customer service to peers, internal clients, and all external contacts.
- Answers phone calls, take messages and redirect calls when appropriate.
- Assists Attorneys, Office Manager, and Legal Assistants as needed on a variety of administrative tasks.
- File, organize, scan, copy and fax legal documents in a timely manner.
- Maintain up to date filing for all in office files.
- Manage electronic files and other internal data, including coordinating e-signing procedures for signatories, troubleshooting phone and computer systems as needed with I.T. support company.
- Supply management/ordering.
- Prepare, review, edit and proofread a variety of documents.
- Keep relevant legal team members apprised of correspondence and telephone calls.
- Perform executive administrative duties as needed.
- Participate in and contribute to special legal projects as needed.
- Travel to and from courthouse to file documents.
- Foster professional, cooperative, and supportive relationships with peers, internal clients, and all external contacts.
Requirements:
Knowledge/Skills
- Strong familiarity with word processing software and spreadsheets, including Microsoft WORD, EXCEL, and Google Docs.
- Ability to quickly learn new software functions and features for supporting legal processes.
- Excellent analytical skills. Ability to review and extract key information even in the face of ambiguities.
- Maintain patience and flexibility while working with people in crisis.
- Familiarity with legal documents and terminology.
- Produce work that meets professional standards of quality, neatness, accuracy, and promptness.
- Superior organization, attention to detail, and interpersonal/communication skills, including strong writing skills.
Education
- Associate Degree or equivalent preferred. Legal administrative or executive administrative work experience may be accepted in lieu of formal education requirements.
Experience
- 1+ years providing administrative support to a legal, technical, and/or executive team.
- Additional work experience is also preferred in business and/or legal setting.
- In lieu of experience, willing to work with and train the right candidate.
Job Type: Full-time
Pay: $19.00 – $22.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
Title: Legal Secretary
Company: MCPHERSON & MCPHERSON
Location: Coupeville, WA
