Overview
Legal Secretarial Assistant Jobs in Loves Park, IL at the workplace
Summary
This position coordinates office activities for attorneys and performs a variety of secretarial assistant duties such as preparing routine correspondence, scanning and filing, organizing electronic and paper filing, and sharing information with others. The work requires knowledge of secretarial and office practices. The position offers the opportunity to learn and undertake additional legal assistant responsibilities (such as preparing legal documents, docketing cases and maintaining court dockets and diaries) for the interested candidate.
Duties
- The job duties listed are typical examples of the work performed.
- Provides support for attorneys and other office staff.
- Assist when others (legal assistants/receptionist) are unavailable to receive and screen visitors and telephone calls.
- Back-up to others to schedule and arrange meetings and conferences and notifies interested parties.
- Operates all office equipment to assist with filing and organizing of legal documents.
- Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, syntax, and content.
- May assist others with preparing, filing, and sending notices of hearings to interested parties.
- Composes routine letters and documents using instructions and guidelines.
- Scanning/filing of documents in paper and electronic files in the office.
- Assists with opening and closing files, entry of information in client/file database.
- Makes recommendations for improving efficiency and economy of existing operations.
- Assist with answering telephone, receiving/distributing mail, faxes, and other office responsibilities as needed and requested.
- Witness signing of legal documents.
- Assist with obtaining and maintaining office supplies.
Qualifications: Knowledge. Skills. and Abilities
- Knowledge of office practices, procedures, software, and equipment.
- Knowledge of court and administrative hearing rules and procedures is not required but a plus.
- Ability to compose routine correspondence and reports.
- Skilled typing ability; knowledge of hardware, software, and related applications and systems is a plus.
- Ability to follow simple and complex instructions.
- Ability to apply instructions and/or guidelines as appropriate in the performance of support activities.
- Ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines.
- Ability to communicate effectively.
- Ability to use diplomacy and discretion in giving out information and in referring and directing callers and visitors.
- Ability to determine and follow work priorities.
- Proficient with Word, Excel and Outlook.
Working Conditions
There may be times of higher workloads and/or deadlines inherent in certain positions. The secretarial assistant will be expected to assist attorneys and other office personnel as needed.
Physical Requirements
Required lifting of 10-15 pounds, including files and books, from floor to shoulder height. Sitting for long periods of time. Physical condition permitting sustained attention to detail.
Experience
Prior administrative support experience in similar or related settings.
Hours
Office hours are 8:30 a.m. to 5:00 p.m., Monday to Friday, with an hour unpaid lunch. Full- time (37.5 hours per week).
NOTE: Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.
Pay: $17.00 – $20.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Application Question(s):
- Do you have previous work experience in a legal or law office setting?
Experience:
- administrative: 1 year (Preferred)
Ability to Commute:
- Loves Park, IL 61111 (Required)
Work Location: In person
Title: Legal Secretarial Assistant
Company: the workplace
Location: Loves Park, IL
