Overview
Legal Executive Administrative Assistant Jobs in Emeryville, California, USA at AMS Staffing Inc.
Legal Executive Administrative Assistant- 3136469
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VP of Legal Recruitment @ AMS Staffing Inc. | Connecting Top Legal Talent with Leading US Law Firms
Job Title: Legal Executive Administrative Assistant
Location: Emeryville, CA 94608
Salary/Payrate: $80K-$95K annually and excellent benefits
Work Environment: Hybrid (2 days WFH)
Term: Permanent / Full-time
Bachelor’s degree: Preferred
Referral Fee: AMS will pay $500 if your referral is hired.
Job Description
This position supports the Managing Partner and Case Manager at our client. We seek a highly organized, detail-oriented Executive Legal Secretary with experience in wage and hour cases, capable of managing case progress, anticipating needs, and catching critical details. Class Action experience is a plus. You will ensure smooth legal team operations, managing tasks, documents, and deadlines efficiently. Proactivity, excellent communication, and legal process understanding are essential.
Key Responsibilities
Manage calendars, schedule appointments, meetings, depositions, and track deadlines and court dates.
Monitor cases, including class actions, ensuring milestones and documents are current and highlighting urgent developments.
Organize, draft, and file legal documents per protocols and deadlines, maintaining proper formatting and filing procedures.
Attend meetings, take notes, summarize, and ensure follow-up actions are completed, maintaining confidentiality.
Serve as liaison with clients, opposing counsel, and other parties, handling inquiries professionally.
Assist with case preparation, conduct research, and summarize findings.
Provide administrative support such as managing emails, expense reports, travel, and other duties to support team efficiency.
Qualifications
5+ years in a legal secretary, executive assistant, or similar role, with wage and hour case experience.
Strong knowledge of legal terminology, court rules, especially in class action and wage/hour law.
Highly organized, capable of managing multiple priorities.
Proficient in Microsoft Office and legal software (e.g., Westlaw, PACER).
Excellent communication skills, attention to detail, proactive attitude.
Professional demeanor, capable of working independently and collaboratively in a fast-paced environment.
Additional Details
Seniority level:
Mid-Senior level
Employment type:
Full-time
Job function:
Legal
Industry: Law Practice
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Title: Legal Executive Administrative Assistant
Company: AMS Staffing Inc.
Location: Emeryville, California, USA
Category: Law/Legal (Legal Secretary), Administrative/Clerical (Legal Secretary)
