Overview
Legal Assistant Jobs in Toronto, Canada at Clyde & Co Canada LLP
The Role
This is a non-exempt/overtime-eligible, permanent full-time position with a hybrid work mode consisting of a minimum of 2 days per week onsite at the Toronto office. The legal assistant will support a team of lawyers and/or partners whose practice areas include commercial insurance coverage and civil litigation. In this role, the assistant will be involved in a variety of tasks, including the preparation of letters and proceedings, the organization of client and lawyer files, managing lawyers’ calendars and their client contact lists, and various administrative duties.
Responsibilities
- Managing lawyers’ calendars by scheduling appointments, court appearances, and litigation deadlines.
- Following up with lawyers to ensure deadlines are met.
- Preparing standard litigation proceedings, first drafts of various pleadings, orders and other court documents.
- Compiling motion records, briefs and related documents.
- Transcribing letters and dictated proceedings.
- Typing and editing correspondence and documents.
- Reviewing documents and correspondence to ensure compliance with legal procedures and correct grammatical usage.
- Opening/closing files, filing (both paper and electronic), tracking and organizing case files.
- Preparing client files (correspondence, supporting documents, etc.).
- Managing phone calls, email and other correspondence.
- Organizing and coordinating meetings between lawyers and clients.
- Assisting in the scheduling of examinations for discovery.
- Handling certain invoicing procedures.
- Organizing business travel for lawyers if needed, arranging meetings, etc.
- Providing support to other people in the office or from different departments as necessary.
- Entering data in multiple systems such as for billing and time entries.
- Carrying out or providing support for conflict of interest searches as needed.
- Carrying out other general administrative tasks as required by the firm.
Qualifications
- Legal Assistant Diploma/Certificate from a Community College or the equivalent.
- Minimum of five (5) to ten (10) years of relevant experience as a Legal Assistant, ideally in the field of commercial insurance coverage and civil litigation.
- Impeccable English grammar with excellent verbal/written communication and proofreading skills.
- Knowledge of the Ontario Rules of Civil Procedure.
- Ability to file court documents on the Ontario portal.
- Intermediate or advanced knowledge of Microsoft Word, Outlook & Office Suite, and other systems used in a law firm.
- Working knowledge of Caselines.
- Ability to handle dictations efficiently.
- Handling and prioritizing workload while working under pressure of tight deadlines in a fast‑paced environment.
- Attention to detail and proactive case management.
- Excellent multi‑tasking and problem‑solving abilities.
- Behaving in a professional manner with lawyers, clients and other team members at all levels.
- Team‑spirit, strong sense of collaboration and positive can‑do attitude.
Benefits
- Hybrid Work Flexibility – Enjoy a perfect balance between remote and in‑office work.
- Generous Paid Time Off – Paid time off, holidays, plus an annual wellbeing day.
- Referral Rewards – Earn generous bonuses for introducing talented colleagues to the team.
- Mentorship & Career Growth – Access strong mentorship, global training programs and career development support.
- Engaging Culture – Participate in social events, volunteer and community service initiatives, and professional development opportunities.
- Inclusive Parental Leave – Six months fully paid for all parents regardless of gender or path to parenthood.
- Wellbeing Benefits – $300 per calendar year for a variety of wellness activities and a dedicated wellbeing day to focus on mental, physical, and emotional health.
- Comprehensive Health Benefits – Medical, dental and vision coverage for you and your family.
- Robust Disability Coverage – Comprehensive short‑term and long‑term disability plans.
The salary range for this position is $60,000 – $80,000.
Clyde & Co is proud to be an equal opportunities employer.
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Title: Legal Assistant
Company: Clyde & Co Canada LLP
Location: Toronto, Canada
Category:
