LEASING COORDINATOR

Overview

LEASING COORDINATOR Jobs in Beaverton, OR at Anchor NW Property Management

Anchor NW Property Group is a family-owned property management company headquartered in Beaverton, Oregon, operating 36 multifamily apartment communities (approximately 2,400 units) throughout the Portland Metro area.

https://www.portland-apartment-living.com/communities/

We are currently looking for a new Leasing Coordinator to join our Leasing Line Team. This role is a key contributor to the successful operation of our residential communities. This role blends hands-on leasing and resident support responsibilities with expertise in tax credit compliance. The ideal candidate is highly organized, detail-oriented, and skilled at building positive relationships while communicating effectively with a diverse resident population.

Duties + Responsibilities:

• Reviewing and reconciling security deposits and resident payments, ensuring all funds are accurately recorded and deposited.
• Issuing, maintaining, and tracking electronic key fobs and building access credentials for both new and existing residents.
• Collecting and verifying required renter’s insurance and utility account documentation prior to resident move-in.
• Preparing, reviewing, and executing lease agreements in compliance with company policies and applicable fair housing regulations.
• Coordinating move-in schedules and confirming unit readiness, ensuring all required documentation and administrative processes are completed before keys are released to new residents.

Tax Credit + Compliance:

• Coordinate and complete annual resident recertifications, including income verification, asset documentation, and household composition updates.
• Maintain a working knowledge of current tax credit program requirements, regulatory changes, and compliance timelines.
• Prepare, organize, and maintain compliance files to ensure they remain accurate, complete, and audit-ready for internal reviews and external regulatory inspections.
• Proactively identify and resolve potential compliance issues, escalating complex matters to our Chief Operation Officer when necessary.

Tenant Transfers:

• Act as the primary point of contact for all resident transfer requests within the Anchor NW portfolio, overseeing the process from initial application through successful occupancy.
• Coordinate transfer logistics, including scheduling, required documentation, eligibility verification, and unit availability across applicable properties.
• Review and confirm resident eligibility in accordance with program requirements, lease provisions, and company policies, while providing timely updates to tenants throughout the transfer process.
• Collaborate with maintenance and leasing teams to ensure receiving units are prepared and all aspects of the transfer are completed efficiently and seamlessly.

Resident Relations:

• Foster positive relationships with prospective and current residents, team members, and external partners via phone, email, and in-person interactions.
• Address resident questions, concerns, and service requests promptly, demonstrating empathy, professionalism, and a commitment to effective problem resolution.
• Draft and distribute resident communications, notices, correspondence, and reports in accordance with company standards and regulatory requirements.
• Maintain a welcoming, organized, and professional office environment that promotes exceptional customer service and positive resident interactions.

Schedule:

• Full-time, 40 hours a week, in-office (not remote)
• 5 days a week: Monday – Friday, 8:30am – 5pm.

Compensation:

• $26 – $28/hour (base pay + commission – based on overall occupancy)

Benefits:

• Medical Insurance, 95% company paid, effective after 60 days
• 2 weeks Paid Time Off, front loaded after 90 days
• 7 paid holidays annually
• 401(k) with 3% company match, effective after 6 months
• Modern office with communal kitchen, outdoor garden/patio area and ample parking

Qualifications + Skills:

• High school diploma or equivalent required.
• Strong communication, customer service, and interpersonal skills.
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Self-motivated with the ability to work independently and as part of a team.
• Proficient with Microsoft Office and Google Workspace applications.
• Comfortable learning, adapting to, and regularly utilizing new software platforms and technology tools.
• Legally authorized to work in the United States.
• Successful completion of a background screening, consistent with applicable laws.

Physical Requirements

• Primarily office-based with occasional travel to company properties and field locations.
• Ability to lift and carry up to 35 pounds, with or without reasonable accommodation.
• Ability to walk, stand, climb stairs, bend, kneel, crouch, and reach as needed during property visits.
• Ability to operate standard office equipment and work at a computer for extended periods.

We value a combination of relevant work experience, education, volunteering, and transferable skills. Please describe how your background applies to this position in your cover letter.

Job Type: Full-time

Pay: $26.00 – $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Compensation Package:

• Commission pay

Application Question(s):

• How would you describe your communication style?
• How do you stay organized when dealing with multiple tasks at the same time?
• What do you do with your down time at work?
• How do you adjust your work flow when priorities switch mid-project?

Experience:

• Microsoft Excel: 2 years (Required)
• Data entry: 2 years (Required)

Ability to Commute:

• Beaverton, OR 97006 (Required)

Work Location: In person

Title: LEASING COORDINATOR

Company: Anchor NW Property Management

Location: Beaverton, OR