Overview
Junior Executive Assistant Jobs in Safety Harbor, FL at National Exemption Service LLC
Join a Company Built on Integrity, Stability, and Teamwork
Since 1968, National Exemption Service has been a trusted leader in the utility management industry, helping property owners and management companies simplify utility billing through innovative submetering and utility management solutions. Since being purchased by its current owner in 1988, National Exemption Service has grown from a one-person operation into a thriving organization with more than 120 team members, while maintaining the family-oriented culture, integrity, and exceptional customer service that have defined the company for decades.
We believe our success comes from great leadership, strong teamwork, and employees who genuinely care about the quality of their work.
We’re looking for a Junior Executive Assistant who is analytical, exceptionally organized, and enjoys supporting others. Working directly with executive leadership, you’ll help keep daily operations organized, accurate, and running smoothly while supporting key business initiatives.
If you’re looking for an opportunity where your organizational skills, professionalism, and attention to detail will be valued, we’d love to hear from you.
Work Schedule
- Full-time
- Monday through Friday
- In-office position located in Safety Harbor, Florida
Key Responsibilities
Executive & Administrative Support
- Support the President, Senior Vice President, and Sales Team with day-to-day administrative tasks.
- Manage calendars, meetings, travel arrangements, and scheduling.
- Prepare correspondence, reports, presentations, and business documents.
- Maintain confidentiality of sensitive company information.
- Assist with special projects and additional administrative duties as assigned.
Sales & Client Support
- Prepare sales agreements and supporting documentation.
- Maintain organized contract files and related records.
- Respond professionally to customer and prospect inquiries by phone and email.
- Coordinate meetings and follow-up activities for executive leadership and the Sales Team.
CRM & Organization
- Maintain accurate customer and prospect information within CRM systems.
- Review documents for accuracy, consistency, and completeness.
- Assist with lead tracking, reporting, and administrative organization.
- Help improve processes and maintain organized records.
Company & Event Support
- Assist with planning and coordinating tradeshows and company events.
- Organize promotional materials and marketing inventory.
- Support company initiatives and other projects as business needs evolve.
Required Qualifications
- Minimum 2 years of experience in executive support, administrative support, sales support, or business administration.
- Exceptional attention to detail and strong analytical thinking.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Experience working with CRM systems. Salesforce experience is preferred but not required.
- Professional demeanor with the ability to interact confidently with executives, clients, and team members.
- Ability to review information carefully, identify discrepancies, and produce accurate, high-quality work.
- Ability to maintain confidentiality and exercise sound judgment.
- Employment is contingent upon successfully passing a background check and drug screening.
Preferred Qualifications
- Experience supporting executives or senior leadership.
- Experience preparing contracts, agreements, or business documentation.
- Experience coordinating corporate events or tradeshows.
- Experience in Business Administration, Communications, Marketing, or a related field is a plus.
- Knowledge of property management, utilities, submetering, or related industries is a plus.
- Bilingual (Spanish preferred but not required).
What We’re Looking For
At National Exemption Service, we believe great companies are built by great people. We’re proud of our family-oriented culture, collaborative work environment, and commitment to developing employees who want to build long-term careers.
The ideal candidate is:
- A true team player who enjoys supporting others and contributing to the success of the organization.
- Highly organized with exceptional attention to detail.
- Analytical and naturally curious.
- Committed to producing accurate, high-quality work.
- Professional, dependable, and accountable.
- Proactive and willing to ask questions when something doesn’t seem right.
- Comfortable working directly with executive leadership.
- Interested in building a long-term career with a stable, growing company.
Physical Requirements
- Ability to occasionally lift and move boxes and promotional materials weighing up to 30 pounds.
- Ability to assist with packing and organizing materials for company events and tradeshows.
What We Offer
- Competitive hourly pay
- Performance-based bonus opportunities
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid Time Off and company holidays
- Professional development and training opportunities
- Exposure to executive leadership and business operations
- Career advancement opportunities within a growing national company
- Collaborative, professional, and supportive work environment
Pay: $18.00 – $20.00 per hour
Benefits:
- 401(k)
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Application Question(s):
- Describe a time when your attention to detail helped prevent a mistake or solve a problem.
- What system or process do you use to stay organized when managing multiple tasks or deadlines?
Experience:
- Administrative Assistant: 2 years (Required)
- CRM: 2 years (Required)
- Microsoft Office: 2 years (Required)
Ability to Commute:
- Safety Harbor, FL 34695 (Required)
Work Location: In person
Title: Junior Executive Assistant
Company: National Exemption Service LLC
Location: Safety Harbor, FL
