Overview
Jr. Executive Administrative Assistant Jobs in United States at Swooped
Title: Jr. Executive Administrative Assistant
Company: Swooped
Location: United States
Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.
About the Opportunity
The organization is a leading global manufacturer of hot tubs, swim spas, baths, showers, saunas, and pool equipment. More than four thousand global employees work across a portfolio of brands. With manufacturing and warehouse operations across multiple continents, the company has more than 65 years of experience delivering innovative wellness products to consumers.
The company is seeking a detail-oriented and proactive Jr. Executive Administrative Assistant to support its dynamic executive team. In this role, the individual will play a vital part in enhancing the efficiency of daily operations by providing comprehensive administrative support.
The organization is seeking a highly capable, self-directed Jr. Executive Administrative Assistant to support multiple members of the Executive Leadership Team (ELT). This role is ideal for a proactive problem solver who thrives in a fast-paced, Private Equity–backed environment and can operate with discretion, urgency, and sound judgment.
The ideal candidate is technologically savvy, detail-oriented, and confident managing competing priorities while handling highly confidential matters. This individual will serve as a trusted partner to senior leadership, ensuring seamless day-to-day operations and enabling executives to focus on strategic initiatives.
This position is fully remote but must be located in, and willing to work in, the Eastern Standard Time Zone.
Key Responsibilities
- Provide administrative support to multiple ELT members, including C-suite support
- Manage complex and dynamic calendars across internal and external stakeholders
- Book travel for multiple ELT members, to include airfare, car, and hotel bookings or related logistics
- Coordinate meetings and calendars
- Prepare high-quality presentations, reports, and briefing materials
- Assist with executive expense management, and handle invoices and payment processing
- Draft and respond to executive correspondence and emails on behalf of leadership
- Handle sensitive information with discretion and professionalism
- Anticipate needs, identify issues, and proactively solve problems before they escalate
- Support leaders with special projects, strategic initiatives, and cross-functional coordination
- Build strong internal and external relationships to facilitate efficient communication and collaboration
- Organize internal and external events and meetings to include: logistics, hotel, car, airfare, meeting itineraries, dinner reservations, etc.
Required Qualifications
- 4-7 years of experience supporting senior executives, preferably in Private Equity–backed, high-growth, or fast-paced environments
- Experience supporting multiple executives simultaneously
- Exceptional organizational and time management skills
- Strong critical thinking and decision-making abilities
- High level of professionalism and discretion
- Advanced proficiency in Microsoft Office (PowerPoint expertise required); comfortable learning new technologies and systems
- Excellent written and verbal communication skills
- Ability to prioritize independently with minimal oversight
- Demonstrated ability to build relationships across teams and functions
- Strong team player with a collaborative mindset
- Experience with large-scale event planning
Compensation is based on experience; $70K+ annually
Benefits
- 401(k) with matching program
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
The hiring company is an equal opportunity employer committed to building a diverse and inclusive team.
