Invoice Support Specialist (Administrative Aide) – Public Works

The Public Works Department strives to improve the quality of life in Phoenix through efficient delivery of outstanding solid waste, fleet, facilities, and energy management services.

The Fleet Services Division is looking for an Invoice Support Specialist to process large volumes of various purchase requests; including creating shopping carts, processing goods receipts, statement reconciliation, purchase order liquidations, processing vendor credits, and performing audits of the procurement process and procedures.

This position will be responsible for supporting 18 Service Centers and the Auto Stores with their shopping cart and purchase order needs.

Proficient in Microsoft Office, including Word, Outlook, and Excel.

The ideal candidate possess:

• Strong customer services skills in potentially difficult circumstances.
• Basic understanding of accounting principles.
• Strong verbal and written communication skills.
• Work effectively in a team environment.
• Monitor and compare data to determine compliance with prescribed operating standards.

Ability to:

• Work in a cubicle environment with noise and frequent interruptions.
• Work in a fast-paced environment.
• Sit for long period of time.
• Provide seamless customer service.
• Assist staff and recommend improvements.

Pay Range: $20.92 to $35.78 per hour.

Hiring Range: $20.92 to $32.46 per hour.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Internal Only: Please understand that this is pay grade 343. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance.

• Promotions occur when the last two digits of the pay grade increase.
• Demotions occur when the last two digits of the pay grade decrease.
• Lateral transfers occur when there is no change to the last two digits of the pay grade.
• When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit.

Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page.

The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page.

A comprehensive benefits package is offered which includes:

Traditional pension with employer and employee contributions,

• for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 003 Benefits

• Four years of experience performing clerical duties.
• OR Bachelor’s degree in public or business administration or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.

For information regarding pre-screening and driving positions,

• .
• The City job description can be found here.

The minimum qualifications listed above, plus:

Basic understanding of accounting principles.

Experience with/in:

• Ordering general services and goods via contracts.
• Data entry in accounting software.
• Enterprise procurement / supplier system.
• Processing invoices and reconciling vendor statements.
• Microsoft Office, including Word, Outlook, and Excel.

Recruitment closes July 8, 2026. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

• Job interviews may be held by video or audio conference.

If you are in need of computer resources,

• for free options.

Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance.

• for more information.
• Explore other Employment Opportunities with the City of Phoenix.
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• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939. You may also fill out and submit a Reasonable Accommodation Request Form.

Admin Aide, JC:06020, ID# 61998, 7/6/26, USM, AJ, Benefits:003

Building the Phoenix of tomorrow.

#DoWorkThatMakesPhoenixWork

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.