Overview
INSTALLATION ADMINISTRATION ASSISTANT Jobs in Spindale at Rutherford Heating & Air
Job Summary
We are seeking a proactive and detail-oriented Installation Administration Assistant to join our dynamic team. In this vital role, you will provide comprehensive administrative support to ensure smooth installation operations and exceptional customer service. Your energetic approach will help coordinate schedules, manage documentation, and facilitate communication between clients, technicians, and internal teams. This paid position offers an exciting opportunity to develop your office management skills while contributing to a fast-paced, customer-focused environment.
Responsibilities
- Handling multi-line phone systems with professionalism and courtesy.
- Maintain accurate records through data entry, filing, and bookkeeping using QuickBooks and other office management software.
- Support customer support efforts by providing timely updates, answering inquiries, and ensuring excellent phone etiquette.
- Assist with administrative tasks such as proofreading documents, managing correspondence, and organizing files to streamline project workflows.
- Coordinate with technicians and clients to confirm appointment details, prepare necessary documentation, and follow up on pending tasks.
- Perform general clerical duties including typing reports, and supporting office management activities to enhance operational efficiency.
Experience
- Previous office experience with a strong focus on administrative or clerical roles in a fast-paced environment.
- Demonstrated proficiency in computer skills including Microsoft Office Suite, (Word, Excel, Outlook), Google Workspace, and data entry systems.
- Experience with bookkeeping software such as QuickBooks is highly desirable.
- Excellent organizational skills with the ability to manage multiple tasks efficiently while maintaining attention to detail.
- Strong phone etiquette and customer service skills to support positive client interactions.
- Personal assistant or office management experience is beneficial for understanding scheduling, calendar management, and overall administrative coordination. This role is perfect for motivated individuals eager to grow their administrative expertise in a supportive environment dedicated to excellence in installation services!
Pay: $17.00 – $19.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Title: INSTALLATION ADMINISTRATION ASSISTANT
Company: Rutherford Heating & Air
Location: Spindale
