Job Description Summary

Department – Sheriff

Job Description

Job Type: Classified

Job Classification: 5608 – Information and Records Supervisor

Salary Grade: 10

Pay Range

Hiring Range: $25.90 – $31.07 Per Hour

Pay Range: $25.90 – $36.24 Per Hour

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.

The Information and Records Supervisor supervises and participates in the work of the Transcription Unit of the Sheriff’s Department. This unit is responsible for the receipt, creation, maintenance and communication of law enforcement records and the validation, clearance, entering and retrieving of information and warrants in manual and computer file systems. This classification also assures work-unit compliance with the Sheriff’s Department, County, state and federal requirements.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the application or incumbent by the supervisor.

• Supervises, trains and evaluates assigned staff in the receipt, creation, maintenance and disposition of law-enforcement related files and ancillary materials, including forms, papers and electronic (audio, video, computer) media and the validation, clearance, entering and retrieving of warrants within the time limitations specified by state and federal guidelines;

• Maintains security and confidentiality of all materials and information encountered in the performance of duties;

• Conducts or coordinates the search of manual and computer files to locate, extract, copy, or transmit information or to validate and clear information from and to authorized agencies and individuals;

• Conducts or coordinates the training of Sheriff’s Department staff in the creation, maintenance and handling of law-enforcement records;

• Reviews and interprets routine/non-routine documents received to determine their correct and legal disposition or actions required;

• Responds to public queries and complaints relative to work-unit activities and refers to departmental management/command staff for resolution as necessary;

• Maintains continuing liaison with other law enforcement and legal agencies to expedite allowable exchange of law enforcement records and data and coordinates the extradition of fugitives wanted in Pima County;

• Coordinates work unit activities with other departmental units, command, management and field staff;

• Coordinates the collection, compilation and reporting of statistical crime information based upon records held or created by the Sheriff’s Department;

• Develops, edits and implements procedure manuals relative to area of assignment;

• Researches, prepares and submits routine, recurring and special reports to management and outside agencies;

• Maintains close liaison with departmental and county information technology staff to support computer-based activities of the work unit;

• Oversees the destruction of records in accordance with statute and state retention schedules;

• Testifies in court as to the creation, receipt, maintenance, communication, disposition and associated activities of the unit relative to records, communications and databases.

Minimum Qualifications:

Four years of law enforcement records maintenance experience AND one year of supervisory experience.

(An Associate’s degree or certificate for direct employment in records management or records and information management from an accredited college, university or technical training school may be substituted for two years of the required general experience.)

OR:

Three years of experience with Pima County as a Public Safety Data Technician or Public Safety Transcription Technician or Records Technician I – Sheriff’s Department or Records Technician II – Sheriff’s Department.

OR:

Two years of experience with Pima County in a clerical or paraprofessional classification with primary duties being the maintenance of law enforcement, courts or legal documents and one year of supervisory experience.

(Relevant experience and/or education from an accredited college or university may be substituted.)

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Selection Procedure :

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidates from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information:

Licenses and Certifications : A State of Arizona Terminal Operators Certificate (TOC) at the level required for the assigned duties must be obtained prior to completion of initial/promotion probation and must be maintained as a condition of employment. All positions require obtaining and maintaining access certification for all criminal history databases and communications systems required of the assigned duties, e.g., NCIC, ACIC, FORCE, etc., prior to completion of initial/promotion probation. Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. All positions require satisfactory completion of a background investigation due to the need for continuing access to law enforcement facilities, property, communications systems and associated confidential and sensitive information, documents and databases. Pre/post appointment drug screening and polygraph examinations are required of all positions in this classification due to need for access as described above. This position will require a post-job offer physical and/or drug screen.

Physical/Sensory Work Requirements: Physical and sensory abilities will be determined by position. Action Activity – bending, climbing, kneeling, reaching, squatting and stooping; Motion Activity – grasping; Hearing Activity – behind themselves; Speaking Activity – in person, on the phone, and on a cell; Vision – may be required to operate a motor vehicle. Frequently required to lift, push or pull objects weighing up to 50 pounds.

Working Conditions: Working conditions will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.