Overview
Human Resources Assistant Jobs in Sacramento, CA at Sacramento Superior Court
Title: Human Resources Assistant
Company: Sacramento Superior Court
Location: Sacramento, CA
DEFINITION
Under general direction, performs a variety of specialized clerical and technical administrative duties in support of Human Resources; composes and prepares correspondence using considerable judgment in content and style; performs skilled word processing; performs data entry; prepares materials and documents for meetings, interviews and training; prepares technical reports; maintains filing systems and records; processes documents and invoices; answers telephone and provides counter reception; provides information to the public; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
The Human Resources Assistant is a journey-level class. The incumbent performs the full range of general to specialized administrative support duties and responsibilities. The Human Resources Assistant works independently, exercising initiative and judgment, and is subject to minimal work direction and instruction. Under general supervision, the incumbent typically performs specialized administrative support duties for management and analytical staff, and is assigned special projects involving a variety of highly responsible clerical or administrative tasks which requires strong organizational skills.
Duties may include, but are not limited to the following:
- Performs a wide variety of confidential and sensitive administrative work for Human Resources; drafts memorandums; prepares agendas and informational packets; schedules and sets up meeting, interview and training rooms; takes and transcribes meeting minutes.
- Assists in recruitment planning and activities; prepares job announcement bulletins and brochures; arranges for and schedules oral interviews and interview panels; prepares interview binders; organizes and schedules test times, sites and proctors; coordinates and prepares materials for job fairs and career days.
- Reviews, processes, tracks and provides sensitive and detailed technical reports, records, files and forms associated with Human Resources policies and procedures; prepares related reports and queries for Human Resources.
- Assists Human Resources staff in researching, compiling and developing information for projects, studies, contracts and reports from a variety of resources; interprets Human Resource policies on routine administrative matters and explains procedures to others.
- Performs various basic accounting/bookkeeping work; verifies or computes financial data; reviews and verifies billing invoices; reconciles P-Card purchases.
- Performs clerical and administrative work as required; copies documents; maintains a variety of Human Resource filing systems including filing and retrieving files; reviews and processes mail; faxs document; serves as a receptionist at the front counter; maintains calendars; maintains inventory of supplies and materials.
- Prepares and assembles binders, pamphlets, information packets and other materials for a variety of Human Resources programs; compiles, copies and distributes information/document packets ensuring completeness and accuracy of contents.
- Communicates with Court officials and staff of other internal divisions and external agencies to obtain and relay information and to coordinate activities.
- Provides a high level of customer service to both external and internal customers; provides information to Court staff, other organizations and the public, requiring the use of judgment and the interpretation of complex policies, rules, procedures and ordinances.
- Performs special projects as requested by management.
- Performs related duties as assigned.
Experience: One (1) year of experience performing complex technical or clerical work in a human resources environment.
Or II
Experience: Two (2) years of administrative, clerical or office support experience.
Substitution: 30 semester units or 45 quarter units from an accredited college or university in business or public administration, human resources, psychology, labor relations or closely related field may substitute for up to one (1) year of the required two (2) years of experience.
Or III
Education: An Associate’s Degree or higher from an accredited college or university in business or public administration, human resources, psychology, labor relations or closely related field.
Knowledge Of
Basic human resources principles and procedures; the Court system and organization, functions, rules, policies and procedures applicable to administrative and Court operations; applicable federal, state and local laws, regulatory codes, ordinances and procedures relevant to human resources; practices and methods of office management and administration, including the use of standard office equipment; computers and computer applications including spreadsheets, databases, word processing and email; methods of preparing and processing various records, reports, forms and other documents; methods and techniques used for conducting basic research; techniques for providing a high level of customer services when interacting with Judicial Officers, Court staff and the public; correct English usage, including spelling, grammar and punctuation; arithmetic (addition, subtraction, multiplication, division, decimals, percentages, fractions); communication skills and techniques required for effectively transmitting information.
Ability To
Read, understand, interpret and apply policies, procedures, and rules; learn applicable Court policies, procedures and practices in a timely manner; plan, prioritize and organize work efficiently and effectively with minimal supervision and under tight time constraints; be flexible and change assignments or direction on a moment’s notice; exercise good judgment and maintain confidentiality of sensitive information received; establish and maintain effective working relationships with all those encountered in the course of work; work independently and as part of a team; research, gather, evaluate and organize information; prepare documents, reports and spreadsheets; organize and maintain accurate, current and complete records and specialized files; write correspondence in a grammatically acceptable and logical form; use sound judgment in making decisions; represent the Court in a professional manner using tact, discretion, and diplomacy in sensitive situations; remain calm and maintain composure in stressful situations; communicate clearly, concisely and effectively, both orally and in writing, using appropriate English grammar and syntax; operate a variety of office equipment including computers.
Typical Physical Requirements
Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copier, scanner and fax.
TYPICAL WORKING CONDITIONS
Work is performed in an office environment; continuous contact with other staff and the public.
Other Requirement
Must be able to pass a criminal history information background check.
