Overview
HRIS Analyst Jobs in Boynton Beach, USA at City of Boynton Beach
Under the general supervision of the Assistant Director of Human Resources, the HRIS Analyst maintains and troubleshoots all the electronic systems utilized in the Human Resources Office business operations.
An employee in this classification will be responsible for human resources computer systems, which include a talent and applicant tracking system, employee entry database, and a document/records management software. Additionally, this employee will be responsible for entering and responding to Human Resources public records requests.
This position will also be responsible for providing assistance to the Human Resources team by coordinating the office and administrative functions of the department under general direction. Processes and coordinates new employee onboarding in the talent and applicant tracking system.
Monitors and aids in managing position control to ensure accurate position demographics.
Prepares, maintains, and updates confidential information in the employee entry database.
Promptly scans employee documents into document management software, ensuring proper template is used and verifying accurate file maintenance.
Prepares and/or receives City personnel action forms; reviews to ensure accuracy and completeness, and applies corrections as needed; delivers personnel action forms to appropriate individual(s); updates and maintains personnel action spreadsheets.
Enters and maintains employee information in all HRIS systems, to include entry of new hires, employee information updates, address changes and all other personnel changes.
Prepares and responds to public records requests in accordance with Florida State Statute 119; researches various systems as needed to retrieve requested information; prepares and redacts employee files in preparation for public viewing.
Maintain the digitized document management system (Laserfiche). Work to ensure accurate indexing and categorization of documents for efficient search and retrieval within the digitized document management system (Laserfiche).
Develops standard operating procedures, guidelines, and documentation for HR related systems.
Serves as a systems liaison with other departments and process stakeholders (e.g., payroll, training, information systems).
Prepares and delivers various departmental memos for approval. Upon approval, updates various systems and files with changes.
Responsible for processing departmental mail and ordering office supplies.
Collects and sends information for inclusion in surveys, reports, charts, forms and other documents.
Participates in salary and benefits surveys and other generalized Human Resources activities.
Provides administrative support to the Human Resources Department.
Responds to written and telephone requests for employment/mortgage verification by retrieving information from the HRIS systems.
Performs and coordinates departmental disposition of paper records in accordance with the State of Florida General Records Schedule.
Maintains information data on records retained and destroyed.
Performs various special projects at the request of the Human Resources Director, Assistant Director, and management staff.
Answers the telephone and greets visitors to the department; provides information, guidance, and assistance; takes and relays messages or directs calls/visitors to appropriate personnel; returns calls as necessary.
Performs general clerical tasks and provides high level of customer service in support of overall department operations, which include greeting the public, fielding phone calls, copying documents, sending/receiving e-mailed, faxed and scanned documentation, shredding confidential or obsolete documents; logging, routing, and tracking of various Human Resources related documents.
Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, records management, e-mail, and other software programs. Utilizes various HRIS programs.
Establishes and maintains department databases, automated files, lists, and computer records; enters and updates data in databases, to include confidential information;…
Title: HRIS Analyst
Company: City of Boynton Beach
Location: Boynton Beach, USA
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