HR Associate

Company Summary

Physical Requirements

Stand or Sit(Stationary position), Walk(Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Stoop, kneel, crouch, or Crawl(Position self(to), Move), Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess), Reaching, Repetitive Motion

Function in the Job

Sedentary Work- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Job Function

• Manage daily HR mail, HR phone line, and department emails; route inquiries to appropriate HR staff.
• Maintain personnel, benefits, and medical files in compliance with company policies and confidentiality requirements.
• Process new hires, promotions, and terminations including file creation, record updates, and checklist management.
• Enter and process invoices, vouchers, and payments through the AP system; support payroll audit submissions.
• Coordinate incoming and outgoing mail (FedEx, UPS, USPS), ensuring timely and accurate processing.
• Monitor, restock, and manage inventory of HR office supplies and kitchen supplies.
• Assist in managing employee programs including Education Assistance / Reimbursement, Employee Dependent Scholarships, and Employee Service Awards.
• Reconcile and process monthly United Way donations, prepare vouchers, and distribute payments.
• Track and send monthly reminder emails (expense reports, HR deadlines, etc.).
• Assist with compliance reporting (e.g., Bureau of Labor Statistics notices).
• Assist with HR-driven special projects such as employee audits, policy updates, or vendor coordination.
• Conduct outreach to employees with missing or incomplete beneficiary designations for 401(k) and life insurance.
• Assist the Lead Wellness Champion by organizing, communicating, and promoting employee wellness activities and initiatives.
• Support company safety initiatives and ensure related HR documentation is maintained.
• Collaborate with HR staff and managers to streamline processes, improve accuracy, and ensure excellent employee support.

Required Skills

• High School Diploma or equivalent; associate’s or bachelor’s degree in HR or business preferred.
• Prior administrative or HR experience strongly preferred.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency with Microsoft Office Suite, Box, and HRIS/payroll systems.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Positive, team-oriented attitude with strong customer service focus.

Compensation Range

The anticipated compensation for this position is USD $22.00/Hr. – USD $23.00/Hr. depending on experience, qualifications, and location.