HIV Supports Administrative & Technical Specialist / Office & Administrative Specialist Sr

Job Details

Working Title: HIV Supports Administrative & Technical Specialist
Job Class: Office and Administrative Specialist, Senior
Agency: Human Services Dept

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  Job ID: 95293
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  Location: St. Paul
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  Telework Eligible: Yes
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  Full/Part Time: Full-Time
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  Regular/Temporary: Limited
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  Who May Apply: Open to all qualified job seekers
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  Date Posted: 07/06/2026
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  Closing Date: 07/13/2026
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  Hiring Agency/Seniority Unit: Human Services Dept / DHS Central Office AFSCME
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  Division/Unit: DHS-Central Office / ADSA DS HIV / AIDS Supports
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  Work Shift/Work Hours: Day Shift
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  Days of Work: Monday – Friday
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  Travel Required: No
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  Salary Range: $22.62 – $30.62 / hourly; $47,230 – $63,934 / annually
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  Classified Status: Classified
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  Bargaining Unit/Union: 206 – Clerical/AFSCME
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  Work Area: K
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  End Date: 10/21/2026
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  FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

This position is eligible for telework for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework.

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

The work you’ll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The HIV Supports Administrative & Technical Specialist exists to provide administrative and technical coordination and support to the HIV Supports Division to support efforts to meet current and emerging needs of populations impacted by HIV in Minnesota including those experiencing disparities. The HIV Supports Administrative and Technical Specialist works in collaboration with the division director and supervisors, division and agency staff, government professionals, community partners and people living with and impacted by HIV to complete administrative and technical tasks needed for Ryan White and HIV Supports program delivery and management. Responsibilities include:

• Provide administrative and human resources (HR) coordination and support to the HIV Supports Division including the division director, supervisors and staff. Support is provided to further division efforts to meet current and emerging needs of populations impacted by HIV in Minnesota including those experiencing disparities, and to achieve organizational goals including compliance with relevant federal, state, agency and program guidance
  • Tasks include: scheduling and coordinating meeting logistics, developing meeting materials, documenting meeting notes, supply ordering, and more
• Provide collaboration, documentation and communications coordination and support to the HIV Supports Division including the division director, supervisors and staff. Support is provided to coordinate and maintain content for program areas via web-based collaboration platforms in accordance with department and division standards and protocols
  • Tasks include: serving as the division’s content manager for SharePoint, Teams and webpages, supporting record retention work, developing and updating procure documentation and more
• Provide technology coordination and support to the HIV Supports Division, including the division director, supervisors, and staff. This involves helping staff access, develop, and maintain a variety of technical resources, in alignment with agency and division standards and protocols
  • Tasks include: acting as the division’s technical support liaison, attending related meetings and trainings to guide division technology work, facilitating access to technology solutions, resolving technology challenges and more
• Provide program support for HIV Supports Services as assigned to advance division efforts to meet current and emerging needs of people impacted by HIV in Minnesota including those experiencing disparities
  • Tasks include: developing and maintaining foundational knowledge related to division’s work with HIV, assisting with direct client mailings and other communication, coordinating logistics for various meetings to advance division work, providing administrative support (including periodic in-person support) for assigned meetings with community partners and more
• Other duties as assigned

Qualifications

Minimum Qualifications

**To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.**

Communication Skills, written and oral, to document and deliver technical information to nontechnical audiences through agenda and presentation preparation, notetaking, email communication, etc.

Data Entry Performance sufficient to prepare EIORs, order supplies, materials, printed resources and support other personnel functions and transactions (eg: payroll processes, technology support requests, travel coordination, organizational chart updates, and onboarding logistics)

Database, Documents, and Records Management including Adobe Acrobat, Microsoft office products such as SharePoint and Microsoft Teams

Desktop or Website Publishing skills to serve as the content manager for HIV webpages and content support

Typing/Keyboarding sufficient for administrative support for meetings (agenda prep, notetaking, scheduling, etc.)

Preferred Qualifications

• Working knowledge of data privacy laws and rules imposed by Minnesota Government Data Practices Act, the Health Insurance Portability and Accountability Act (HIPAA) and other regulations guiding the privacy of client data
• Foundational knowledge of, or ability to learn foundational information about, HIV services including Ryan White services and basics with HIV prevention and care to support accurate and sensitive communication and documentation of division work, those with lived and learned experiences with HIV encouraged to apply
• Ability to work effectively as a team member and independently, often in ambiguous and changing circumstances, responding to multiple priorities and within tight timeframes
• Variety of experiences working effectively with others from different backgrounds and/or cultures

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS – The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to JaKeya Spencer at [email protected].

If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services’ ADA Coordinator at 651-431-4945 or 651-431-4945651-431-4945 for assistance.

About Human Services Dept

WE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential.

Working together to improve the state we love.

What do Minnesota’s State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [email protected] and let us know the support you need.